Contract and Grant Accounting Specialist

Center for Drug Policy and Enforcement
Baltimore, MD
Jun 14, 2018
Jun 15, 2018
Full Time
Job Description Serving in the Office of the Comptroller, within the Division of Administration and Finance, this position primarily performs, reviews and analyzes accounting pre- and post- award transactions associated with grant awards ensuring completeness, internal accuracy, and conformance with uniform Generally Accepted Accounting Principles (GAAP). We look forward to receiving your required electronic application with your cover letter and resume saved as one attachment and learning about your interest in and qualifications for our vacancy. The incumbent will be responsible for analyzing financial data and extract from various accounting and information systems to perform complex statistical cost and financial analysis of financial reports. Regularly analyze budget data to identify trends and improve process, extensive involvement and ownership for the completion and review of the grants. The key position responsibilities are: Establish new projects in PeopleSoft finance system along with their budgets and other required information. Has ownership for creating and maintaining project ledger and reporting PeopleSoft trees. Own, create and maintain system related financial mapping, including the chart string combination edit rules, in PeopleSoft finance system. Coordinate with the Office of Sponsored Research (OSR) and Institutional Grants Centers to ensure project collections align with project billings. Responsible for managing all OSR budgets at the central level. Maintain pre-award documentation and ensure approved contract or pre-award extension approvals are in place if the pre-award expires. Responsible for reviewing, analyzing and approving project related payroll contracts. Audit grant related documents submitted by institutional centers to verify accuracy of computations. Perform, develop, and review grant related reconciliations, trial balances, journal entries, working papers, schedules and reports utilizing various finance data queries. Perform grant/contract closeout and financial status reporting. Provide grant budget transfer and amendment assistance. Analyze project spending and activity according to grant documents and specifications. Work with principal investigators, faculty, and staff members daily to provide expertise and counsel with post award budgets and grant related budget errors. Post-award responsibilities include ensuring principal investigators are in compliance with applicable federal, state, and other sponsor's terms and conditions of the award. Responsible for regularly providing reports, analysis and issue resolution recommendations for management of sponsored projects, center directors and/or central administration. Provide statistical information to isolate potential grant and contracts ledger discrepancies and recommends new procedures to prevent deviations or undesirable accounting trends. Ensure accurate allocation of overhead costs are applied to appropriate departments. Develop and oversee payment schedules and revenue reconciliations to ensure all revenue and expenses are fully balanced. Ensure transactions are in accordance with applicable authority, policies, procedures, and are consistent with generally accepted accounting standards. Serve as institutional compliance officer for grant accounting, ensuring transactions comply with the grant terms. Prepare and/or certify internal and external reports in accordance with Federal, State and local government regulations and contractual terms and conditions. Prepare Facilities and Administrative Cost Rate Proposal to the Department of Health and Human Service (DHHS). Authorize deposits and interdepartmental transfer forms. Authorize journal entries and working fund checks created by others; following a re-review of appropriate documentation. Required Education and Experience: Bachelor's degree in accounting, finance, business or related field; five years of accounting experience in grants and contracts. Preferred Education and Experience: Master's degree in accounting, finance, business or related field; Certified Financial Research Administrator (CFRA ); Experience working with PeopleSoft Finance or an integrated enterprise Resource product and /or State of Maryland systems. (R*STARS, FMIS, and TSO). Required Knowledge, Skills and Abilities: A working knowledge of generally accepted accounting principles and policies, procedures and laws pertaining to the operation of sponsored research at a public university. A working knowledge of 2CRF200 - managing federal awards and federal flow through funds. A solid understanding of grants, contracts and sponsored activities research as it pertains to higher education. Demonstrate effective operational and analytical skills and the ability to problem solve and make sound recommendations. The ability to work collaboratively to meet common goals and objectives and to influence and/or lead others outside of reporting lines to achieve common goals and deadlines. The capacity to evaluate and suggest enhanced processes and procedures that maximize efficiencies. Proven applicable experience working in and extracting data from an enterprise resources planning (ERP) system, business analytics or other relevant systems applications and business software (MS Office). The ability to present (orally and in writing) financial issues to non-financial constituents. The ability to provide clear and concise analysis and summaries of financial data. Strong organizational skills and the ability to establish goals, short and long term priorities for self. The ability to perform professionally employing inherent customer service strategies, exercising judgment, discretion, confidentiality and leading by example. Ability to work as necessary to meet critical deadlines. The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution. Company Description The Center for Drug Policy and Enforcement (CDPE) brings together policy experts, advocates and scholars dedicated to scientific research and best practices for stopping the proliferation of drugs and violence in our communities. The center focuses on applied research initiatives to reduce drug trafficking, money laundering, firearms trafficking, drug-related violence, and gang activity, and pursues strategies to advance a public-health approach to resolving the core problem of addiction. Funded entirely through external grants, the CDPE focuses its efforts on Maryland, the District of Columbia, Virginia, and West Virginia, and includes the Washington/Baltimore High Intensity Drug Trafficking Areas (HIDTA) program. The HIDTA Program which is strongly aligned with the mission of the College of Public Affairs is a federal grant program administered by the White House Office of National Drug Control Policy that provides resources to assist federal, state, local and tribal agencies in coordinating activities that address drug trafficking in specifically designated areas of the United States.