Admissions Analyst, Biomedical Graduate Education (BGE) - Georgetown University Medical Center

Washington D.C.
Jun 12, 2018
Nov 29, 2018
Full Time
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Admissions Analyst, Biomedical Graduate Education (BGE) - Georgetown University Medical Center

Georgetown University is one of the world's leading academic and research institutions. Here at Biomedical Graduate Education (BGE), we offer a wide variety of master's, Ph.D., dual degree and certificate programs.

The Admissions Analyst administers day-to-day office processes for the BGE Admissions, and plays a key role in the biomedical admissions application review and matriculation processes for 2000+ applications and three Biomedical Graduate Education (BGE) admissions cycles per year.  Reporting to the Assistant/Associate Director of Admissions, the Admissions Analyst has duties that include but are not limited to:

Applications Management

  • Facilitates the admission process of more than 2,000 biomedical admission applications in three admission cycles for 29 academic programs.
  • Receives and processes any incoming mail and admissions documents.
  • Oversees digitization of paper credentials including scanning and indexing in the office's electronic filing system.
  • Reviews application credentials for completeness and GPA/TOEFL requirements, and verifies transcripts.
  • Evaluates and translates international transcripts for calculated cumulative GPAs and US equivalencies.
  • Analyzes applicant's academic credentials for adherence to the minimum admissions standards as set by the Graduate School of Arts and Sciences (GSAS).
  • Generates and publishes electronic admission letters, including deferral, waitlist, and special student letters.
  • Coordinates deferral requests with faculty and program administrators and generates deferral decision letters.
  • Communicates with and advises biomedical graduate faculty and staff on application related questions and issues.
  • Responds to prospective student and applicant inquiries via phone, email, and walk-in appointments.

Admissions Management

  • Coordinates and monitors 2 to 9 biomedical programs to ensure they are aware of and follow the admissions policies and procedures of Georgetown University and the GSAS.
  • Performs data entry of academic and biographical data into Banner.
  • Performs data entry of admission application decisions into Banner.
  • Maintains all data in Banner and ApplyYourself for correctness and completeness.
  • Coordinates merit-based aid budget with faculty and program administrators, and generates merit-based award letters for admitted Ph.D. and master's students.
  • Generates admission reports to monitor applicants' admission status.
  • Maintains paper credentials storage system, including yearly purging of documentation.
  • Generates applicant reports for Assistant Director for Admissions.


  • Assists with recruitment initiatives for approximately 29 BGE programs, including inquiry response and tracking prospective students.
  • Participates in recruiting events, such as Graduate Fairs, Annual Conventions, and Virtual Fairs for all BGE programs.
  • Performs data entry of prospective student information and develops communication plan for prospective student in the Radius Prospect System.
  • Maintains BGE admissions website area ensuring accuracy of all content.
  • Assists with maintenance of Twitter and Facebook feeds for recruitment/marketing purposes.

Training and Supervision of Student Staff

  • Trains student staff on all database, scanning, and credential processing procedures.
  • Monitors quality and quantity of work performed by student staff.
  • Assumes admissions duties of student and temporary staff during absences/leave.


  • Answers prospect and applicants questions via e-mail, phone, and walk-ins.
  • Maintains knowledge of admissions requirements for approximately 29 programs.
  • Recruits and counsels prospective students for the following purposes: to bring awareness and information regarding GU programs to prospective students, to explain the quality of education Georgetown, and to work toward bringing highly qualified students to Georgetown for the enhancement of research, discourse, and teaching.


  • Bachelor's degree - preferably in Business, Management, Communications, or related field
  • 1 year of professional/administrative work experience
  • Experience with Microsoft Excel, Word, and PowerPoint
  • Excellent organizational, interpersonal, and problem-solving skills
  • Ability to perform multiple functions simultaneously
  • Attention to detail
  • Ability to maintain confidentiality of data and information
  • Availability and willingness to occasionally travel for recruiting events

Preferred qualifications

  • Experience working in higher education (specifically in admissions)
  • Experience with higher education information systems and databases - ApplyYourself, Banner, and Cognos

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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