Human Resources Regulatory & Compliance Specialist

Washington D.C.
Jun 11, 2018
Jun 18, 2018
Full Time
  • Responsible for ensuring compliance and consistency on all pre-hire and post-hire clearance requirements including but not limited to: drug testing, physical assessments, fit for duty and background check, valid licensure and certifications.
  • Uses checklist system to ensure consistence and compliance with all requirements for new hires and existing staff as directed, including Department of Health, Joint Commission, CMS, OIG, etc...regulatory specifications.
  • Responsible for tracking and maintaining all new hires in the onboarding process with proper forms needed for each specific clearance requirement(s).
  • Responsible for all direct and accurate communication to HR Team, hiring managers and others regarding specific requirements
  • Tracks all clearances and ensure they are being processed in a timely manner. In the event there is a problem, this individual will communicate with all parties involved and most importantly the Hiring Manager.
  • Responsible for creating and maintaining all Personnel File records for United Medical Center (UMC) and the Skilled Nursing Facility (SNF); Ensure that files are in compliance with regulatory standards and specifications. Create and conduct quarterly internal audit of Personnel records. Create and distribute departmental tracking reports.
  • Assists with completing required forms to process vendor invoices in a timely manner.
  • Participate in and support various projects, as requested; overtime may be required.
  • Responsible for managing the employment eligibility verification process following state and federal guidelines.
  • Review of all incoming I-9 forms and documentation, follow up will be required to ensure each I-9 is in compliance.
  • Participate in regular I-9 compliance webinar and training, including fraudulent documentation training. Ensures that the I-9 form used is the most current version of the form.
  • Conduct annual internal I-9 audit on active and inactive I-9's for completeness and accuracy following federal requirements.
  • Maintains and files all I-9 for proper record keeping.
  • Prepare I-9 exception reporting and notify leadership of noncompliant I-9s following escalation procedures.
  • Assist with inquiries regarding validity of I-9 supporting documentation and procedural questions.
  • Entry of of all I-9 data into the E-verify system within 3 days of start date.
  • Perform E-verify process on new hires and rehires to ensure employment eligibility
  • Investigate and ensure proper notifications are delivered in a timely manner for all discrepancies with E-verify results; following escalation process to ensure compliance
  • Monitor E-Verify exceptions to final resolution and communicate to appropriate parties.
  • Submit, track, maintain background information into HR vendor site; ensuring proper release forms are obtained.
  • Obtain and analyze background data in a timely manner.
  • Adhere to adverse actions process.
  • Creates, distributes, updates, audits and maintains DC Wage Theft forms.

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