Administrative Secretary - Shared - Administration and Medical Group

Charlottesville, VA
Jun 07, 2018
Aug 20, 2018
Full Time
Job Description:

Sentara Martha Jefferson Hospital is hiring a full time Administrative Secretary.

Position Overview

  • This is a shared position between the Administration Department and Sentara Martha Jefferson Medical Group.
  • Interacts with corporate executives, board members, staff, volunteers, vendors, etc.
  • Acts as the primary point of contact for administration
  • Provides a full range of administrative support to members of the Senior Leadership Team
  • Responsibilities include:
    • Answering phones
    • Greeting customers
    • Maintaining calendars for senior leadership using Outlook
    • Coordinating and organizing meetings
    • Composing correspondence, proofreading and editing documents
    • Assisting with employee recognition programs
    • Maintaining files and records
    • Expense reporting, travel coordination, and other administrative duties as assigned.
    • Medical Group: Assisting with paperwork related to the Centers for Medicare & Medicaid Services
  • Candidates are required to successfully pass a typing assessment test
This position may be a fit for you if:
  • You have a professional and welcoming demeanor
  • Strong written and verbal communication skills
  • In-depth knowledge of office practices
  • Proficiency with Microsoft Office including Word, Excel, PowerPoint, and Outlook
Facility HighlightsSentara Martha Jefferson Hospital, located in Charlottesville, Virginia, is a Magnet status, 176-bed facility featuring all patient friendly private rooms. Since its founding more than 100 years ago, Sentara Martha Jefferson Hospital has constantly evolved to meet the diverse healthcare needs of the patients who trust us with their care. Today, our vision is as clear as it was to our founders. We will continue to set the standard for clinical quality and personalized healthcare services. Sentara Martha Jefferson Hospital was recognized by Soliant Health as the 2012 Most Beautiful Hospital in America.Sentara Overview
Recently named a Top 15 Health System for 2018 by IBM Watson Health, Sentara is one of the most progressive and integrated healthcare organizations in the country. We are dedicated to providing leading medical experts, outstanding support teams, advanced technology and continuous innovation to meet our mission of improving health every day of the patient we serve.

Sentara Benefits
As the third largest employer in Virginia, Sentara Healthcare was named by Forbes Magazine as one of America's best large employers. We offer a variety of amenities to our employees, including, but not limited to:
  • Medical, Dental, and Vision Insurance
  • Paid Annual Leave, Sick Leave
  • Flexible Spending Accounts
  • Retirement funds with matching contribution
  • Supplemental insurance policies, including legal, Life Insurance and AD&D among others
  • Work Perks program including discounted movie and theme park tickets among other great deals
  • Opportunities for further advancement within our organization
  • Sentara employees strive to make our communities healthier places to live. We're setting the standard for medical excellence within a vibrant, creative, and highly productive workplace. For information about our employee benefits, please visit:

    Join our team! We are committed to quality healthcare, improving health every day, and provide the opportunity for training, development and growth!

    The Admin Secretary will provide a full range of administrative support to members of the Senior Leadership Team; Responsibilities include answering phones, greeting customers, maintaining calendars, coordinating and organizing meetings, composing correspondence, proofreading and editing documents, maintaining files and records, expense reporting, travel coordination, and other administrative duties as assigned. The Admin Secretary will serve as the primary point of contact for administration and must provide a professional and welcoming atmosphere to all visitors. The ideal candidate will have strong written and verbal communication skills, along with a working knowledge of office practices.

    Education Level
    High School Grad or Equivalent

    Required: Secretary - 3 years

    Preferred: None, unless noted in the “Other” section below

    None, unless noted in the “Other” section below

    Required: Communication, Critical Thinking, Microsoft Office, Service Orientation, Typing Speed 30+ WPM, Writing

    Preferred: None, unless noted in the “Other” section below

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