Administrative Assistant, Lead

Employer
Alion Science and Technology Corporation
Location
Annapolis Junction, MD
Posted
Jun 04, 2018
Closes
Jun 18, 2018
Function
Administrative
Hours
Full Time
Responsibilities/Qualification Provide administrative support to both Government and Contractor Personnel at the client site (DISA HQ, Fort Meade, Maryland). This support includes but is not limited to the following: Provide assistance with meeting coordination by reserving conference rooms, arranging for VTC capability, and sending out meeting announcements, as required. Provide assistance in obtaining VIP parking passes and visitor badges for high ranking military and/or government personnel when they visit DISA HQ. Track purchase of ODC's and Materials to ensure that the expenses are properly allocated against the contract. Provide Alion Program Manager with necessary information in order to approve the purchase. Review and approve bi-monthly Alion Invoice. Work with Alion controller to provide financial status information, as required. Update financial status reports and also provide support in updating monthly Estimate At Completion (EAC), as required. Prepare monthly and quarterly status reports which are required by the contract. Both financial and tasking status are provided within these reports. Ensure that all STI and Deliverables are processed and submitted on time as required by the contract. Provide support to ASMO Security Manager to ensure that contractor Visit Authorizations remain current. Ensure that government and contractor personnel complete all Mandatory Training which is required by DISA in order to have continued access to DISANET. Ensure that all ASMO rosters remain current and accurate. Keep track and file all necessary paperwork to ensure that all backup paperwork is available for government audits of government purchases. Annually update APT with new option year information (staffing and funding). Ensure that all Alion employees record time and submit timecards on time. Coordinate slide packages, as required. REQUIREMENTS Must have an Associates degree and 8 years of relevant experience. Proficient in Microsoft Office Applications (Word, Excel, and Powerpoint). #CB *CJ Diversity Statement Women, minorities, individuals with disabilities and veterans are encouraged to apply. Alion will provide a reasonable accommodation to individuals with disabilities and disabled veterans who need assistance to apply. Please visit the Alion Careers site for more information US Citizenship Required.

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