Contract Analyst II

Location
FAIRFAX (EJ27), VA
Salary
$57,165.68 - $95,276.90 yr
Posted
Jun 04, 2018
Closes
Jun 18, 2018
Function
Analyst
Hours
Full Time

This announcement may be used to fill multiple positions.

Fairfax County is looking for candidates excited about seeking innovative solutions to contracting and procuring services and goods for the benefit of health and human services customers and ultimately, the community. Contract analysts provide a range of professional administrative and management services to the Fairfax County Health and Human Services agencies. This may include providing consultation on contractual requirements, determining solicitation method, writing solicitations and contracts, negotiating contracts and amendments, overseeing contract administration and close-out, providing periodic monitoring, and resolving disputes. Analyzes applicable federal, state, and local laws, policies, and regulations to develop contracts and ensure contractor compliance. We accomplish these functions abiding by our department's core values of respect, accountability, diversity, collaboration, innovation and communication. The most qualified Contract Analysts are skilled communicators, are detail-oriented, and have the ability to manage multiple complex projects and re-prioritize as requirements change. Primarily oversees contracts to nonprofit vendors through the Consolidated Community Funding Pool, which includes local and federal funding. As this federal funding may result in sub recipient relationships as defined by 2 CFR 200, this position will be responsible for the oversight of federal sub awards to include pre-award assessment and post award monitoring/reporting. Other work may include oversight and monitoring compliance of grant/revenue agreements from both public and private entities.

Illustrative Duties
  • Researches the availability of contracts that can meet the needs of the end user;
  • Administers contracts and ensures compliance with federal, state, and local procurement requirements;
  • Performs analyses to support contract negotiations, performance studies, utilization reviews, cost reasonableness studies, and expenditure history inquiries;
  • Assists staff in contract negotiations;
  • Oversees annual renewal process and periodic amendment process for contracts;
  • Writes solicitations and contracts;
  • Ensures vendors are in compliance with all aspects of the contract;
  • Mediates and resolves, where possible, disputes between program staff and contractors regarding contract terms;
  • Prepares the contract electronic and physical files;
  • Prepares federal, state, and county mandated reports and management studies regarding vendor services and operations.
Required Knowledge Skills and Abilities
  • Working knowledge of the mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
  • Knowledge of the principles, practices and techniques relating to procurement and contract administration;
  • Ability to use research methods to gather, analyze and interpret data;
  • Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
  • Ability to use information systems to prepare documents and to store, manipulate, analyze and present information.
Employment Standards MINIMUM QUALIFICATIONS:Any combination of education, experience, and training equivalent to: graduation from an accredited four year college or university with a bachelor's degree in business administration, public policy, public administration or a field related to the assigned functional area; plus two years of professional level experience in contract administration or a related field.
NECESSARY SPECIAL REQUIREMENTS:
Positions in this class may be subject to criminal history records checks and/or credit checks as a condition of initial or continued employment.

PREFERRED QUALIFICATIONS:
  • Ability to quickly and clearly interact, in writing and directly, with contractors, program managers, senior department leadership, and stakeholders;
  • Master's degree in public or business administration, public policy, government, or a related field;
  • Prior experience in health or human services and/or public administration including experience in one or more of the following: contract solicitation; proposal development; technical writing; developing and analyzing technical and cost proposals; developing evaluation criteria; contract administration; developing and evaluating performance measures; program monitoring or auditing; grants management; and program budgeting;
  • Knowledge of principles, practices and techniques relating to procurement and contract administration;
  • Intermediate experience with basic Microsoft Office suite applications, and experience using contract management and/or enterprise resource planning software;
  • Ability to attend site visits within and outside the metropolitan area;
  • Professional contract or procurement certification.
PHYSICAL REQUIREMENTS:
Duties are generally sedentary and performed in a normal office environment. Ability to use keyboard driven equipment, attend site visits within and outside the metropolitan area and communicate verbally and in writing. Duties can be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 711. EEO/AA/TTY.

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