Director of Finance and Operations
The Director of Finance and Operations is responsible for all areas relating to Congressional School’s business, operations, accounting and financial management functions. The Director of Finance and Operations will be responsible for fiscal planning, financial analysis and forecasting, administering and managing all budgets, and developing and maintaining accounting practices and procedures to ensure accurate, complete and timely internal and external financial reporting. The Director of Finance and Operations is a direct liaison in actively managing all vendor contracts including facilities and maintenance, works with the Head of School to set the overall direction and strategy for school-wide facilities and maintenance initiatives and is responsible for managing preventative maintenance agreements, vendors, contract negotiations, project management, vendor relations, cost saving initiatives, equipment upgrades, and issue resolutions.
The Director of Finance and Operations will collaborate with the Head of School and the administrative team to achieve the school’s mission and program goals as well as formulate strategic initiatives and allocate school resources that will enhance the overall learning environment at Congressional School. The Director will have a strong work ethic, high energy level, be detail-oriented, motivated and flexible, take initiative, think strategically, be a strong thought leader, exhibit integrity and discretion, and work collaboratively with colleagues and other constituents. The Director will be a strong team player and have the ability and desire to work tactically and strategically.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manages, directs and oversees financial analysis, reporting and forecasting, cash management, accounting, budgeting, audit, compliance with bond covenants, tax, human resources, real estate, and insurance for the school.
- Analyzes all aspects of the school’s financial position, makes appropriate recommendations and issues periodic financial, operating and annual reports. Develops regular dashboards from a micro and macro perspective.
- Provides high level of forecasting and data analysis, and makes data-driven decisions.
- Manages tuition and camp fee collection, customer statement preparation, and past due accounts.
- Directs and coordinates the school’s budget program and issues budget updates and reports. Works collaboratively with department managers to develop departmental budgets and provides regular reports to peers, the Head of School and the Board’s Finance Committee.
- Plans and coordinates required annual audits and is the direct liaison with the school’s public accounting firm.
- Works closely with the Treasurer of the Board of Directors and Board’s Finance Committee regarding financial management, investments and reporting.
- Collaborates with department directors/managers on the financial aspects of their operations.
- Leads, guides, and educates accountants and human resources office staff in a collegial, empowering manner that promotes a strong team environment.
- Manages department work flow, which includes: prioritizing department work flow, increasing automation as appropriate, streamlining operations, organizing and assigning tasks in an efficient manner, researching outside services to improve efficiency and cost when necessary and appropriate and providing staff support.
- Manages the school’s business records.
- Reviews proposals for major expenditures and negotiates key contracts and expense agreements with vendors, including, but not limited to, insurance contracts, facilities maintenance contracts and rental agreements.
- Oversees the operations of all facilities and plant operations.
- Reviews and prioritizes capital expenditures.
- Ensures functioning and code compliance of all life-safety and building-security systems.
EDUCATION, EXPERIENCE & CRITICAL SKILLS
- Bachelor’s degree in Accounting, Finance, or Business required. CPA, CMA and/or MBA strongly preferred.
- Five years’ experience in accounting or financial management.
- Minimum of three years’ experience supervising accounting staff.
- Analytical and problem-solving skills, along with attention to detail.
- Advanced computer proficiency with Word and with accounting systems.
- Substantial experience using Excel to model and analyze financial issues in support of decision making.
- Experience with strategic plan implementation.
- Creative, effective management and leadership.
- Strong initiative and organizational skills.
- Excellent written and verbal communication skills.
- An ability to promote a joyful, collegial and collaborative environment.
- A sense of humor, warm personality, and growth mindset.
Congressional School is an equal opportunity employer and does not discriminate on the basis of race, color, religious creed, national origin, sex, age or disability.