Executive Assistant

Employer
USAJobs
Location
Washington D.C.
Posted
May 21, 2018
Closes
May 29, 2018
Function
Administrative
Hours
Full Time
TRAVEL REQUIRED:

Not required


RELOCATION AUTHORIZED:
Relocation expenses reimbursed No


KEY REQUIREMENTS:
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  • You must be a U.S. citizen to apply for this position.
  • Males born after 12/31/1959 must be registered for Selective Service
  • You must successfully pass a background investigation
  • You must submit to a pre-employment drug test
  • Current federal employees must meet time-in-grade requirements.
  • This announcement is only open to DHS employees only.
  • Specialized Experience:

    To qualify at the GS-11 level (starting salary $68,036), you must have at least one of the following
    :
    A. One year of specialized experience, equivalent to the GS-09 grade level, OR equivalent public or private sector experience. For this position, specialized experience is defined as demonstrating the ability to (1) gather information and analyzing data in support of developing solutions to problems affecting work operations in a program or program support setting; and 2) monitor deadlines to ensure meeting due dates/milestones, and briefing the supervisor on the status and outcome of projects.; OR
    B. A Ph.D. or equivalent doctoral degree or Three full years of progressively higher level graduate education leading to such a degree; or an LL.M., if related. (Admin and Mgmt positions only); OR
    C. A Combination of successfully completed graduate level education and specialized experience as described above. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application. NOTE: Only graduate education in excess of the first two years may be used to qualify for the GS-11 level.

    To qualify at the GS-12 level (starting salary ($81,548), you must have at least one full year of specialized experience comparable in scope and responsibility to the GS-11 level in the Federal service (obtained in either the public or private sectors) For this position, specialized experience is defined as 1) serving executive or senior staff with administrative support, planning meetings and conferences, arranging appointments, and serving as a liaison between staff members; 2) gathering information, identifying and analyzing complex issues, and developing recommendations to resolve problems of effectiveness and efficiency of work operations; and 3) analyzing internal office policies and procedures and proposes and implements improvement plans. NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible). Substitution of education in lieu of specialized experience may not be used for this grade level.

    All qualifications and eligibility requirements must be met by the closing date of the announcement.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Time-in-grade
    Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service.

    Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. Employees applying with an interchange agreement must provide proof of their permanent appointment. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

    Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications; applicant's resumes and supporting documentation should only reflect education received from schools accredited by such institutions. Applicants can verify accreditation at the following Website: http://www.ed.gov/admins/finaid/accred/index.html .

    If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency (a U.S. private organization's interpretation that such education has been deemed at least equivalent to conventional U.S. education programs) with your transcript in order to receive credit for that education. For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education webpage.

    DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Employee Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. (https://www.opm.gov/news/releases/2016/08/newly-established-leave-policy-gives-disabled-veterans-more-time-to-address-medical-issues-1/)

    This position may be filled at the GS-11 and GS-12 level. If selection is made at the GS-11 or GS-12 level, promotion to the GS-13 level may occur without further competition.

    Selectee may be required to serve a one-year probationary period
    Permanent Change of Duty Station (PCS) Expenses will not be paid.

    Background Investigation: To ensure the accomplishment of its mission, the Department of Homeland Security (DHS) requires each and every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation for TOP SECRET with SCI clearance as a condition of placement in this SPECIAL SENSITIVE position. This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

    Pursuant to Executive Order 12654 and DHS policy, DHS is committed to maintaining a drug-free workplace and, therefore, conducts random and other drug testing of its employees in order to ensure a safe and healthy work environment. Headquarters personnel in safety- or security-sensitive positions are subject to random drug testing and all applicants tentatively selected for employment at DHS Headquarters are subject to drug testing resulting in a negative test result.

    If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

    Multiple selections may be made from this announcement.

    DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

    Read more

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using a job questionnaire based on the following competencies or knowledge, skills and abilities needed to perform this job:

    • Administration and Management
    • Decision Making
    • Planning and Evaluating
    • Writing


    To preview the job questionnaire and application, click here https://apply.usastaffing.gov/ViewQuestionnaire/10196735

    If, after reviewing your resume and/or supporting documentation, a determination is made that you have overstated your qualifications and/or experience, you will be removed from consideration or your score will be lowered.

    Consideration may be given to performance appraisals and incentive awards as an indicator of quality of prior experience. No points will be awarded.

    Career Transition Assistance Program (CTAP) Eligibles: If you have never worked for the Department of Homeland Security, you are not CTAP eligible. View information about CTAP eligibility on OPM's Career Transition Resources website. To be considered well qualified under CTAP, you must be rated at a minimum score of [85] for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement.

    Read more Security clearance Top Secret/SCI


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