Accounts Payable Specialist
Job Description The Company Allied has served the Mid-Atlantic and Northeast Regions as a highly regarded, single source provider of managed Internet, cloud, network, and enterprise Unified Communications solutions since 1996. Amidst a telecom industry all-too-often known for poor customer service and slow resolution, Allied has long differentiated itself through personal client care, quick response times, and even same day installations to "save the day" for clients. In doing so, we've built a reputation as a trusted technology partner who offers sophisticated technical expertise coupled with exceptional service. This client-focused approach to business is anchored in the simple words of our Core Values: Integrity, Stewardship, Empowerment, CaNI (Constant and Never-Ending Improvement), and Excellence. In the spirit of these Values, we strive to cultivate an environment and culture that encourages each member of our team to reach their Full Potential, and, in doing so, help Allied achieve and maintain its Full Potential as an organization. Summary: The Accounts Payable Specialist has the primary responsibility of managing full life cycle Accounts Payable at Allied. He or she is an organized, efficient and highly motivated individual with a passion for extreme accuracy. He or she is also resourceful and possesses a high degree of integrity. The Accounts Payable Specialist is focused on getting the job done right, the first time. Our ideal candidate comes with 3+ years Accounts Payable experience in the Telecommunications industry. Key Areas of Responsibility: Manages full cycle Accounts Payable operation. Develops and maintains a suite of Accounts Payable reports to analyze aged expenses, drive accounting efficiencies and process improvements. Collaborates with Finance Leadership to develop a comprehensive set of standard operating procedures, and to suggest process improvements. Reviews and performs final approval of invoices in QuickBooks, ensuring all obligational authorizations have been received, and invoices have been coded properly. Performs Settlement Runs for approved invoices according to cash requirements. Prepares the 1099-MISC Tax forms for the Financial Operations Director's review. Interacts with internal and external stakeholders, responding to inquiries or report requests. Provides supporting detail for internal/external audit and control testing. Performs monthly invoice audits, identifying areas where disputes are necessary. Manages the full cycle Vendor dispute process. Manages multiple Outlook mailboxes. Performs semimonthly processing of employee expense reimbursements. Maintains up to date tax exemptions with Vendors. Processes and reviews AP transactions for accuracy and makes necessary adjustments. Interfaces with vendors and employees to resolve issues in a timely basis. Prepare weekly check run, to ensure timely processing of payments for vendor invoices, travel requests and other urgent requests Performs setup of vendor and banking information in QuickBooks. Prepares missing spend reports to identify month-end accruals. Assists with analysis and auditing of monthly transactions and supports year-end financial audits. Manages the annual exemption certification filings. Assists the Finance Department with other tasks, duties or special projects as assigned. Knowledge, Skills, Qualifications: 3+ Years Accounts Payable experience Bachelor's degree in Accounting, Finance, or a related degree preferred Deep knowledge and understanding of QuickBooks SalesForce.com experience preferred Strong computer skills, especially Microsoft Excel (Pivot tables, V-Lookups, etc) Team player Positive attitude Character of Integrity Dependable Ability to prioritize Above average Organization skills Excellent communication skills Proactive Nature Resourceful Ability to manage multiple tasks concurrently, and being able to switch gears seamlessly Attention to accuracy and detail Willingness to get to know their colleagues Allied's Commitment Allied has a commitment to its Community, Employees and Employees' families. We offer outstanding benefits at a low cost - Health Insurance, FSA, HSA, 401(k), PTO, Holiday Pay, Employee Assistance, Training and "Give Back!" Programs are just a few of the perks! Allied is an equal employment opportunity (EEO) employer and evaluates applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Allied complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.