Admissions Officer, School of Medicine - Georgetown University Medical Center

Washington D.C.
May 16, 2018
May 23, 2018
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Admissions Officer, School of Medicine - Georgetown University Medical Center

The Office of Admissions is the front door of the School of Medicine - both in person and online.  It is responsible for receiving and processing applications for admission to the School for the four-year medical program, the dual-degree program, and the Early Assurance Program.  This mission requires receiving and processing the applications and all documents in support of the applications, and preparing the files for review by the respective Committee on Admissions, and all administrative procedures, including administrative review of files, in support of that process.  It is with this mission in mind that the members of the office strive to affect an efficient process which will accomplish the required goal, while functioning smoothly and effectively. 

The Admissions Officer serves as a primary contact for prospective students, maintaining a portion of the 14,000+ applications for 6 programs within the School of Medicine and responding to questions and concerns regarding admissions policies, procedures, course requirements and other related information. S/he communicates our mission and vision with the purpose of maximizing the quality of applicants to the medical school through graduate fairs, virtual fairs, presentations, and social media; and participates in evaluating application credentials on a portion of the completed files for a first-round application cognitive and non-cognitive review based on general criteria established by the Committee on Admissions and the Senior Associate Dean for Admissions. Reporting to the Assistant Dean for Admissions, the Admissions Officer has has duties that include but are not limited to:

Credential Evaluation

  • Initially evaluates application credentials and renders admissions interview decisions for a shared number of applicants. 
  • Under general guidelines established by the Senior Associate Dean for Admissions and the Committee on Admissions, reviews and evaluates completed applications to determine which applicants make the initial cut for interview or further review; and employs significant independent judgment in the evaluation of applications, especially when weighing the non-cognitive aspects in the context of the entire application.  The number of applications reviewed (using online database systems) varies, but is currently 10,000+ applications/year.

Recruitment and Outreach

  • Assists the Assistant Dean for Admissions in developing recruitment activities that generally promote the medical school. 
  • Communicates our mission and vision with the intent and purpose of maximizing the quality of applicants to the medical school - for example, representing the medical school at various off-campus recruiting functions such as graduate school fairs, conference fairs, and virtual fairs.
  • Responds to prospective applicant, applicant, and general public inquiries on the phone, by e-mail, on-line, and in person; and provides timely notification of application status changes/updates to applicants. 
  • Manages projects that help attract students to the School of Medicine.
  • Understands and responds to the communication needs of prospective applicants through social media, brochure updates, and website content development.

Interview Day

  • Manages and negotiates Faculty Club contract and maintain budget.
  • Collects, analyzes, and presents in a formal report, the outcome of applicant feedback on the interview day experience and make suggestions/adjustments to the day as necessary; and compiles an analysis of the interviewer's applicant results yearly and include in the annual report.
  • Assists in presenting at the Interviewer Workshops.
  • Manages the recruitment of interviewers.
  • Executes the Interview Day in the absence of the Admissions Coordinator.

Official Publications & Recruitment Collateral

Assists with writing, updating, and reviewing the Program Summary, website, and other official publications of the Office of Admissions, to ensure accuracy, especially, but not limited to, the curriculum, student life, philosophy, and student experiences.

Data Management

  • Manages the successful operation of the AMCAS Application System, Application Platforms (ZAP/AMP), Banner, and Net-ID within the Office of Admissions. 
  • Ensures timely processing and movement of files throughout the application, review, and decision process. 


  • Bachelor's degree - Master's degree preferred
  • 3 years of Admissions or higher education experience - preference for experience in medical or graduate admissions
  • Strong cross-cultural interpersonal and writing skills are necessary, including public speaking skills and the ability to present the University in a positive way to diverse populations

Preferred qualifications

  • Demonstrated ability to work effectively both independently and as part of a team
  • High confidence level for working with data
  • Excellent communication - both written and verbal - and organization skills, and attention to detail
  • Ability to multi-task and work on deadlines in a fast-paced environment
  • Demonstrated knowledge of FERPA

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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