Development Associate, Parents - Office of Advancement
Development Associate, Parents - Office of Advancement
The Development Associate, Parents, works closely with the front-line Development Officers (DO) representing the parent and library segments, in a partnership aimed at growing talent and building a pipeline for front-line DOs who are interested in making their careers at Georgetown and ensuring the relevant front line fundraisers get both the high level administrative and strategic support they need to properly maintain an outward focus on building relationships and closing gifts. S/he is responsible for portfolio review, maintenance, and strategy; identifying and researching potential donors to the university, and providing full-spectrum support to development officers in addition to managing a small portfolio of annual and major gift prospects and developing into a front-line development officer. Reporting to the Senior Director of Development, Parents, the Development Associate's significant duties include but are not limited to:
Prospect Research and Analysis
- Applies prospect identification, research, and relationship management methodologies to support Advancement goals.
- Utilizes research resources, including libraries, electronic databases, propriety information resources, and data available on the Web.
- Evaluates financial assets and known liabilities to estimate prospect giving potential and apply appropriate capacity ratings.
- Evaluates gift capacity through standard wealth-assessment formulas.
- Adheres to all aspects of record-keeping systems and information retrieval capabilities and protocols.
- Understands information management and database structures, and updates/inputs information in such systems routinely.
- Runs PRM and Gambit related reports with the goal of building a larger pipeline of prospects.
- Engages in proactive prospecting, including data mining, to provide new prospects for the portfolios of development officers.
- Engages in constituent list segmentation on the basis of limited, specific variables such as zip code, giving history, age, sex, or other demographic data.
- Generates strategic prospect lists as requested for specific fundraising initiatives or projects.
- Researches newspapers and periodicals, as well as online alert services, for information on Georgetown alumni, parents, and friends; and disseminates all found information to files, database, prospect managers, and other interested parties.
- Ensures that work completed has the highest levels of completeness, accuracy of information, and relevance of information to the fundraising process.
Strategic Portfolio Management:
- Works collaboratively with development office to assess individual prospect portfolio/s.
- Develops a thorough understanding of the development officer's area/s of fundraising responsibility in order to participate meaningfully in the strategic identification of prospects.
- Proactively maintains and manages prospect portfolio/s during transition of development staff.
- Coordinates the entry of contact reports, prospect strategies, other substantive actions; and contacts information updates on PRM as requested.
- Reviews development officer operating budget(s), paying close attention to expenditures, and notifying DOs of status.
- Coordinates all activities relation to the university wide giving process, such as preparation of solicitation materials, meeting materials, follow up materials, coordination of conference calls, and maintenance of fundraising records and statistics.
- Develops and maintains systems in support of the DOs' management responsibilities, including budget and expense control, human resources utilization, correspondence, communication and coordination with all areas of the Office of Advancement and the University.
- Manages programmatic and event responsibilities as assigned.
- Coordinates composition and preparation of general correspondence and other materials produced for DOs.
- Supervises the preparation and distribution of fundraising materials, meeting materials, and reports as necessary.
- Provides Donor stewardship by fielding inquiries from donors and handling sensitive and confidential donor information for the DOs.
- Prepares specialized acknowledgements when appropriate.
- Supports the DOs and other staff members with various stewardship activities, such as Gift Club receptions, dinners and other events, including the ordering of downloads, and assisting in developing invitation lists, production and mailing of invitations as needed.
- Coordinates the maintenance of statistical reports, weekly gift reports, UTD reports, and other pertinent reports on fundraising as needed.
- Bachelor's degree
- Preference for 1 to 3 years of work experience in a development/fundraising environment
- Strong computer skills, including Microsoft Word, Access, and Excel
- Broad knowledge of and experience in the use of research materials, including the internet and online informational databases
- Ability to work efficiently and effectively, at times under tight deadlines
- Strong problem solving abilities and the ability to exercise independent judgment and imitative as appropriate
- Attention to detail
- Understanding and practice of a high standard of confidentiality and ethical information collection
- Highly developed interpersonal, written, and verbal communications skills
- Strong collaborative and project management skills
- Ability to manage and prioritize multiple projects
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