Legal Secretary

Employer
Shearman & Sterling LLP
Location
Washington, DC
Posted
May 11, 2018
Closes
May 21, 2018
Industry
Law
Hours
Full Time
Legal SecretaryIf you're looking for a place to expand your skills, we offer you the opportunity to use your administrative skills in a professional team environment. We are a recognized international law firm that is expanding in our Washington DC office. In this role you will enjoy the collaboration and camaraderie of a close knit office, while, at the same time, benefiting from support and resource of our global platform. You will be in a position of high visibility and increasing responsibility, working with others as we build our growing team. We foster a pitch in attitude where everyone works together - no task is too big or too small. We offer you an opportunity to be a recognized contributor in an established firm that places the highest value on teamwork and integrity in our pursuit of excellence. If this sounds like the kind of environment where you would like to establish roots and grow, then please apply today.Role SummaryProvide support to partners, associates, and other legal and business services employees.Key Responsibilities Maintain calendars in Outlook, schedule and coordinate internal and external meetings and conference calls; manage contacts lists, in Outlook and/or InterAction Answer phone calls, take accurate messages, forward messages appropriately and keep track of calls to ensure timely and appropriate response Create, draft, edit, format and proofread letters, memos, and other documents using various software including Microsoft Word, PowerPoint and Excel, DM and Change Pro Coordinate domestic and international travel; prepare visa applications when necessary Enter diaries into inTapp. Prepare and submit weekly expense reports using Chrome River. Request conflict checks, open new client matters and submit electronic approvals Handle all aspects of bill preparation as required, including: initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve Create and maintain files; handle other administrative duties, such as scanning and printing; mange shared file folders. Assist attorneys and other legal staff with the organization of filings Assist with the coordination of depositions, trials, arbitrations and meetings and with the production of witness kits, trial binders and chronologies Assist attorneys with basic factual research using search tools such as Westlaw, Lexis, Pacer, etc. Cite-check, bluebook briefs and memoranda of law; prepare tables of contents, tables of authorities; assemble accompanying exhibits; compile case books Handle routine inquiries not requiring attorney's attention Other tasks and projects as assignedKnowledge, Skills & Attributes Demonstrated proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Ability to learn and use a variety of new software applications and tools. Ability to work both independently and as a member of a team Strong active listening skills; ability to consistently and accurately follow instructions Ability to effectively prioritize competing deadlines and manage expectations of clients Ability to communicate clearly and concisely verbally and in writing. Strong research skills Strong attention to detail Ability to consistently produce high-quality work product under pressure and tight deadlinesEducation & Experience College degree preferred Minimum 3 years of experience working in a high-pressure, fast-paced environment Experience in a professional services or law firm preferredPhysical Activity/Other Miscellaneous Ability to work extended hours Light liftingShearman & Sterling has been advising many of the world's leading corporations and financial institutions, governments and governmental organizations for more than 140 years. We are committed to providing legal advice that is insightful and valuable to our clients. This has resulted in groundbreaking transactions in all major regions of the world including Asia, The Middle East, Europe, Latin America, and North America. Together, our lawyers work across practices and jurisdictions to provide the highest quality legal services, bringing their collective experience to bear on the issues that clients face. For example, underpinning the quality of our work firm-wide are our shared values. We take pride in the successes of our clients and in our contributions to them.Role SummaryProvide support to partners, associates, and other legal and business services employees.Key Responsibilities Maintain calendars in Outlook, schedule and coordinate internal and external meetings and conference calls; manage contacts lists, in Outlook and/or InterAction Answer phone calls, take accurate messages, forward messages appropriately and keep track of calls to ensure timely and appropriate response Create, draft, edit, format and proofread letters, memos, and other documents using various software including Microsoft Word, PowerPoint and Excel, DM and Change Pro Coordinate domestic and international travel; prepare visa applications when necessary Enter diaries into inTapp. Prepare and submit weekly expense reports using Chrome River. Request conflict checks, open new client matters and submit electronic approvals Handle all aspects of bill preparation as required, including: initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve Create and maintain files; handle other administrative duties, such as scanning and printing; mange shared file folders. Assist attorneys and other legal staff with the organization of filings Assist with the coordination of depositions, trials, arbitrations and meetings and with the production of witness kits, trial binders and chronologies Assist attorneys with basic factual research using search tools such as Westlaw, Lexis, Pacer, etc. Cite-check, bluebook briefs and memoranda of law; prepare tables of contents, tables of authorities; assemble accompanying exhibits; compile case books Handle routine inquiries not requiring attorney's attention Other tasks and projects as assignedKnowledge, Skills & Attributes Demonstrated proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Ability to learn and use a variety of new software applications and tools. Ability to work both independently and as a member of a team Strong active listening skills; ability to consistently and accurately follow instructions Ability to effectively prioritize competing deadlines and manage expectations of clients Ability to communicate clearly and concisely verbally and in writing. Strong research skills Strong attention to detail Ability to consistently produce high-quality work product under pressure and tight deadlinesEducation & Experience College degree preferred Minimum 3 years of experience working in a high-pressure, fast-paced environment Experience in a professional services or law firm preferredPhysical Activity/Other Miscellaneous Ability to work extended hours Light liftingRelated Keywords: Secretary, legal secretary, executive assistant, administrative assistant, legal assistant, law, legal, Outlook, MS Suite, create, edit, format, proofread, letters, memos, documents, travel, electronic file, Microsoft Word, PowerPoint, Excel, Workshare Compare, InTapp, Chrome River, billing, Elite, DM, technology

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