Programming Coordinator, Performing Arts for Everyone
The Programming Coordinator will work with the Programming Manager on tasks related to artist services and assistance on artist curation. The Millennium Stage programming is designed to reflect arts in society at large, and celebrate the human spirit. The ideal candidate will bring artistic expertise beyond that which is already programmed at the Center. Tasks include project development, contract creation, payment, assisting with marketing and promotion, as well as general creative and administrative tasks relating to the planning and execution of all Performing Arts for Everyone (PAFE) events, including Millennium Stage, festivals, and other events as needed.
Duties and Responsibilities:
25% Create Kennedy Center (KC) contracts as detailed in performance confirmation emails. Coordinate with Programming Manager on creation of co-production and other unique agreements. Print signed contracts for execution and return executed contracts to artists. Review and mark up agency contracts, work with KC Legal staff, and facilitate discussion of any contract issues between agency and Legal. Create and Process check requests via Center’s accounts payable procedures.
15% Work with Programming Manager and other PAFE and Kennedy Center staff on identifying artistic partners in the community (regional, national, and international) to co-curate collaborative artistic experiences.
15% Overall communication with internal and external partners regarding artist submissions and date availability.
10% Coordinate travel, accommodations and ground transportation for artists and departmental staff. Create itineraries for artists. Negotiate with area hotels to secure the best rate available for KC departments or artists.
10% Responsible for reviewing artist riders for hospitality requirements, determines with guidance from Programming Manager appropriate hospitality, and negotiates and communicates approved requests with internal and external constituents. Handles all artist requests for backstage catering or vouchers for artist use of the KC Canteen and makes arrangements with Restaurant Associates if receptions for artists are required, and contacts the housekeeping department to facilitate clean up.
10% Handle reimbursement for travel expenses turned in by artists and KC staff. Handle all invoice processing for hospitality, hotel, travel, and miscellaneous department expenses as needed.
10% Assist with intern supervision, as needed. Delegate administrative tasks to interns and Production Assistant, as appropriate.
5% Contribute to and edit marketing, social media, and press for better messaging, branding, and accuracy.
• Two to three years of administrative experience in a performing arts venue. Experience with participating in and creating arts experiences, artist services, contracts, and social media marketing
Minimum Skills and/or Knowledge Required:
• Proficient in Microsoft Office suite.
• Must be able to execute fast paced and a large volume work independently.
The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation’s cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion.