Budget Liaison Officer II
Overview: This position is located in the Security Support Division (SSD) under the Office of Domestic Facilities Protection (DFP), of the Domestic Operations Directorate (DO), Bureau of Diplomatic Security (DS). This position reports to and supports the DS/DO/DFP Senior Management as well as tributary support to the Chief Financial Officer and DS/DO Resource Management (RM) regarding the administration of resources allocated to the directorate. The Budget Liaison Officer provides expert guidance on a wide range of resource management issues specific to law enforcement, counterintelligence, visa/ passport fraud (and other criminal investigations), protection of personnel and facilities, and the overseas programs missions of the Directorate. The Budget Liaison Officer interprets legislation and regulations as it relates to appropriations and provides advice and assistance to in complying with approved budgets, financial plans, the use of funds, and staffing. Primary Responsibilities: Update contract staff on established operating procedures and reporting instructions; Aid in the formulation of long-range estimates of budgets, personnel, and other resources required to administer various multi-year programs and activities; Reconcile, review, analyze, and interpret financial data for review by Federal Management; Review expenditures, prepare operating budgets for program managers to ensure conformance to budgetary limits, and provide discrepancies to managers; Examine and track budget estimates/proposals for completeness, accuracy, and conformance with established procedures, regulations, and organizational objectives for review by Federal Management; Perform cost-benefit analyses to review financial requests, assess program trade-offs, and examine past budget activities for Federal Management review; Aid in the annual budget process; report and analyze program operational expenses; Prepare, for review, department operating budget reports; performing analyses of related data; Prepare detailed reports for review, and aid in delivering those presentations to management; Monitor the budget data against plans, forecasts, and budgets; track bum rates of allocated funds; and aid in reporting status to appropriate managers; Evaluate budget data against baseline documents to ensure execution of transaction/authorizations; Utilize program budge guidance, execution targets, and requirements of programs to analyze issues that impact efficiency, effectiveness, and productivity of the organization and programs; Participate in long-range fiscal year planning with senior officials; Guide employees within program office to support overall mission initiatives; Participate in meetings/briefings with management officials and staff on the appropriations, budget, and funding requirements to influence support funding levels, goals, and objectives; Interpret and administer organizational policy/fiscal guidance in accordance with Congressional language and agency guidance; Provide reports to senior management on budget allocations, expenditures, obligations, and transfers; Prepares additional reports as required or requested by management and performs other duties as assigned; Generate, update, and maintain Standard Operating Procedures (SOP); Analyze current and past spending patterns and forecast revenue in order to make recommendations for budget appropriations; Evaluate complex budget requests from operating departments on new or expanded programs and services; Review financial policies, financial and management reporting by conducting internal financial reviews Develop Internal Agency Agreements (IAA/7600s). Supervisory Responsibilities: Supervisory responsibilities are not anticipated. Education and/or Experience: Bachelor's degree from an accredited institution in Accounting, Finance, or Business Administration or ten (10) years of specialized experience; Minimum of seven (7) years of specialized, professional experience in the areas of auditing, budgeting, or financial management. Knowledge, Skills, and Abilities: Demonstrated knowledge of Federal interagency agreements and the processes used to implement financial transactions across agency lines; Excellent written and oral communications skills, and the ability to interact with individuals at all levels, possibly under pressure situations; Demonstrated ability to clearly and consistently organize, manage and present complex information and to managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times; Possess a flexible, team-oriented work ethic; Excellent ability to work independently, with minimal supervision, and multi-task in a high volume, fast-pace work environment. Proficiency in Microsoft Suite, Metastorm, GFMS, Ariba/ILMS, and MS SharePoint; Knowledge of Federal policies and procedures regarding funding, obligations, and executions for appropriated and fee-generated revenue; Knowledge of Federal Appropriations Laws and the US Government fiscal and budget process, policies, and procedures; Knowledge of government contracting procedures and contract management; Knowledge of how to review commitments and obligations in DS financial systems; Advanced experience with accounting theories, practices, regulations, and financial concepts relative to profitability, financial ratios, and cost analysis techniques; Ability to prepare contract actions, funding increases, and realignments for commitment and obligation; Ability to develop, track, maintain, and reconcile spreadsheets and databases for commitments, obligations, and expenditures; Ability to track financial operations in support of procurements, travel, and project funding; Ability to aid in providing justification for new budget items and regular reporting of current budgets, to include status explanations, end of the year closeout reports, and audit reporting details; Certificates, Licenses, Registrations: Must have already completed the Principles of Appropriations Law (PA-215) course or must complete the course within 90 days of hire, subject to class availability and at company expense. Security Clearance: TOP SECRET Clearance Level Required Must have a current US Government TOP SECRET Personnel Security Clearance Must have a current US Government Single Scope Background Investigation (SSBI) (less than 4-1/2 years old) or be able to successfully complete a US government administered Single Scope Background Investigation. Must be a US Citizen. Must be eligible for and able to obtain and maintain required Security Clearance/access approvals. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and /or fingers to handle, or feel objects, tools or controls; operated vehicles and office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities required by the job include close vision, and distance vision. Travel: Travel is not anticipated but could be required. Work Environment: General office environment. The primary place of performance is Department of State in the Washington DC Metropolitan Area.