Accounts Payable Assistant (Anticipatory Staffing)

Washington D.C.
$50, 178 USD per year, plus benefits
May 10, 2018
May 28, 2018
Career Level
Entry Level
Full Time

The Embassy of Canada in Washington, D.C. is seeking to hire an Accounts Payable Assistant to work with the Finance section.

Summary of Duties: 

Under the general supervision of the Accounts Payable Supervisor, the Accounts Payable Assistant inputs and maintains data in the Financial Management System (IMS); performs claims and supplier account verifications; and provides general financial and accounting services to managers and staff.  The incumbent is responsible for auditing and verifying a variety of financial claims, ensuring accuracy of data entry, and reconciling all related payments.  The incumbent will also act as initial point of contact for routine financial procedure questions by telephone, email, or in-person from clients. 

Position title: Accounts Payable Assistant (Anticipatory Staffing)

Section: Finance, Common Service Delivery Point (CSDP)

Location: Embassy of Canada, Washington, D.C.

Position no: EXT-TBD

Level: LE-05

Starting salary: $50, 178 USD per year, plus benefits

Competition no:  2360

Date posted: 5/10/2018

Closing date: 5/28/2018 6:00 PM EST

Employment Tenure: Indeterminate

This staffing process may be used to staff multiple positions and to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term, assignment/transfer, and acting opportunities at the Embassy.  



Open to: 

  • Persons living in the Washington Metropolitan area.
  • Employees of the Embassy of Canada in Washington, D.C.
  • Employees of any Canadian Mission in the United States.  Relocation will not be paid in any circumstance.
  • Spouses and dependents of Canada-based staff at the Embassy of Canada in Washington, D.C.



All Applicants Must:

  • Meet all of the Essential Requirements stated below.
  • Be resident in the United States.
  • Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
  • Submit a resume and cover letter by the closing date. The cover letter must specify, using concrete examples, how you meet the Essential Requirements for this position. All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Language Requirement:

English (The ability to work in French would be an asset.)

Conditions of Employment (must be met):

  • Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
  • Independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.



Essential Requirements:

Candidates must demonstrate clearly how they meet the Education and Experience Requirements listed below:


  •          Successful completion of a two-year post-secondary program with courses in accounting, finance, or business administration AND two years of experience in office administration in a government or corporate environment;


  •          A Bachelor’s degree or equivalent in accounting, finance, business administration or related degree AND a combination of six months of experience in a government or corporate environment


  • Experience with financial processes, such as processing claims and record keeping;
  • Experience with Microsoft Excel, Word, and Outlook, including extensive data input and managing information electronically;  and
  • Experience in providing front-line client service in a complex office environment.

Rated requirements:

Candidates who meet the Education and Experience Requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.


  • Knowledge of general financial and administrative processes and procedures;
  • Knowledge and proficiency in computer software, including Microsoft Excel, Word, and Outlook; and
  • Knowledge of the management of information and records, both electronically and in hard copy.


  • Communicate effectively in English, both orally and in writing;
  • Provide excellent client service in person, by telephone, and electronically;
  • Analyze and evaluate information and know when and what to bring to the attention of management;
  • Ensure accuracy and attention to detail;
  • Work independently when required or as part of a team; and
  • Demonstrate basic mathematical skills with the ability to maintain spreadsheets and to work with established processes.

Personal Suitability:

  • Effective interpersonal skills;
  • Sound judgment;
  • Dependability; and
  • Discretion: handle sensitive information on a need-to-know basis.

Desirable Requirements:

  • The ability to work in French would be an asset. 
  • The ability to work in Portuguese would be an asset. 
  • Knowledge of Government of Canada financial procedures and policies.
  • Experience using SAP (FI and MM modules) and/or another advanced financial system.



Selection Procedure: 

The staffing process will consist of a review of all applications to ensure that applicants meet the Essential Requirements.  Please note that failure to meet any of the Essential Requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.

The assessment may include an interview, a written test, and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities, and personal suitability for the position.

The Embassy offers a competitive salary, and benefits package to include medical, dental, disability, leave, and retirement savings plan.

The Embassy is committed to conducting inclusive, barrier-free selection processes.

Method of Application:

Apply online at

Hours of Work: 

Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to wo

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