Payroll Administrator (Anticipatory) - $57,827 USD plus benefits

Washington D.C.
$57,827 USD plus benefits
May 10, 2018
Jun 04, 2018
Full Time

Under general supervision of the Common Service Officer, the Payroll Administrator performs and oversees payroll and payroll administration functions for locally engaged staff in Washington, D.C. and throughout the United States network: by analyzing, preparing, and inputting payroll data, and preparing reports for management, such as those indicating gross payroll, tax deductions, and benefit deductions. He /she provides accounting and reconciliation support for benefits administration and compiles financial information related to the mission budget.  Other duties may include providing administrative support for the LES Human Resources Portal, as well as working on special/cyclical projects aligned with HR program objectives.

The incumbent develops and maintains effective liaison with clients in other sections of the Embassy and clients in other Missions throughout the United States in order to obtain and provide information, advice, and assistance. Extensive Excel experience, attention to detail and accuracy, and a dependable and flexible approach to work will be critical to success in the role.

Position title: Payroll Administrator (Anticipatory)
Section: Locally-Engaged Staff Portal: Human Resources
Location: Embassy of Canada, Washington, D.C.
Position no: EXT-304609
Level: LE-06
Starting salary: $57,827 USD plus benefits
Competition no: 2356
Date posted: 05/11/2018
Closing date: 05/28/2018 06:00:00 PM EST.
Employment Tenure: Indeterminate
This staffing process may be used to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term, assignment/ transfer, and acting opportunities at the Embassy.


Open to:

  • Persons living in the greater Washington Metropolitan area.
  • Employees of the Embassy of Canada in Washington, DC.
  • Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance.
  • Spouses and dependents of Canada-based staff at the Embassy of Canada.

All applicants must:

  • Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
  • Reside in the United States.
  • Meet all of the Essential Requirements stated below.
  • Submit resumes and cover letters by the closing date. The covering letter must:
    • Demonstrate how you meet the essential requirements under language, education and experience;
    • Confirm residency in the United States;
    • Confirm independent work authorization in the United States.

Note: Failure to provide any of the information required above will result in your application being rejected. All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

Condition of employment (must be met):

  • Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
  • Independent work authorization in the United States and status in accordance with U.S. protocol directives for foreign missions.

Essential requirements:

Candidates must demonstrate clearly how they meet the Education and Experience requirements listed below:


English (The ability to work in French would be an asset.)


A degree from an accredited college or university in business, HR, or a related field; OR an acceptable combination of education, training, and work experience related to the duties and specific areas of competence required by the position.


  •  At least three (3) years of experience working with  financial and administrative processes and procedures in a large, complex corporate or government office;
  • Experience with large payroll systems and related software programs;
  • Experience in HR benefits reconciliation in a government or corporate environment;  and
  • Extensive experience using Microsoft Office, with advanced skills in Excel.

Rated requirements:

Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.


  • Knowledge of payroll and general HR principles, including but not limited to, basic payroll calculations including salaried and hourly employees, laws relating to payroll legislation and regulations, general familiarity with HR policy, accepted best practices, and business processes, as well as internal monitoring and reporting;
  • Knowledge of accounting IT systems, such as SAP;
  • Knowledge of benefits reconciliation and administration; and
  • Knowledge of and proficiency in Microsoft Office.


  • Communicate payroll information effectively both orally and in writing to clients and technical colleagues;
  • Demonstrate ability to process and submit a payroll on a bi-weekly basis  for a large employee base;
  • Establish and maintain effective relationships with both internal and external clients at all levels in the organization;
  • Excellent data entry capacities, processing with speed and precision
  • Identify small obstacles early on and deal with them before they become larger issues; and
  • Demonstrate basic mathematical and algebraic skills commensurate with the ability to create and maintain complex spreadsheets, and to prepare financial reports.

Personal Suitability:

  • Effective interpersonal relations;
  • High attention to detail and focus on quality
  • Discretion to maintain confidentiality of information and disseminate on a need-to-know basis;
  • Collegial / Team work;
  • Adaptability and Flexible; and
  • Dependable.

Asset Qualifications:

  • The ability to work in French would be an asset.
  • Accounting, and related certification would be an asset.
  • Experience with IMS, SAP, SAGE(ABRA) and other payroll systems would be an asset.

Selection procedure:

The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.

The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities and personal suitability for the position.

The Embassy offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.

The Embassy is committed to conducting inclusive, barrier-free selection processes.

Method of application:

Apply online at

Hours of work:

Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work flexible hours, including evenings and weekends on an as-needed basis. The incumbent may be required to work hours in excess of 37.5 hours some weeks.

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