Educational Coordinator, Office of Medical Education - Georgetown University Medical Center

Washington D.C.
May 09, 2018
Jul 06, 2018
Full Time
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Educational Coordinator, Office of Medical Education - Georgetown University Medical Center

Georgetown's Office of Medical Education (OME) serves as the centralized office committed to providing curriculum for pre-clinical education and as an important resource for our affiliate sites in providing clinical education to our medical students

The Educational Coordinator, together with 6 other OME coordinators, is responsible for distributing and implementing the four-years of medical education to 800 medical students. S/he works with faculty & staff teaching the curriculum, as well as the students; and works closely with the Deans and OME staff and Course Directors to ensure smooth functioning of all administrative aspects of his/her assignments. Reporting to the Director of Curriculum Management, the Educational Coordinator has duties that include but are not limited to:

Administration of Courses/Modules

  • Contacts assigned lecturers, negotiates formats, collects handout materials, confirms schedule dates, and reviews for conflicts.
  • Coordinates preparation, proofing, and posting of syllabus and course materials; assists module/course director with logistical planning of lectures, assignments, due dates, and evaluations; and advises module/course director of OME and School of Medicine (SOM) policies.
  • Assists with lecture set up as necessary.
  • Creates small group assignments, reserve rooms, AV equipment, supplies for small group activities and labs; and keeps track of attendance and grade impact.
  • Corresponds with students regarding the courses, reviews, exams, syllabus, and provide notification of any course changes.
  • Builds and maintains an LMS Site (Blackboard/Canvas) presence for responsible module/course.
  • Coordinates exams, such as distributing and collecting questions to individual faculties; formatting and uploading to create electronic test; scheduling make-up exams; creating and announcing exam logistics; servings as team leader for exam day proctoring; scoring and submitting reports to module director for approval; posting grades; and coordinating post exam review.
  • Assists in implementation of faculty member's instructional continuity plan during campus closures and delayed arrivals.

Preclinical Course Support

Provides support as needed to other preclinical courses, other than those specifically assigned, in order to balance out the workload among educational coordinators, thereby allowing for appropriate cross-coverage and support of all preclinical courses.

Office Administration

  • Serves as the front-line staffer in the Office of Medical Education, with office accommodations in NE 113.
  • Handles the daily management of the activities of the office, such as greeting office visitors, students, faculty and staff; managing incoming phone calls, mail, and faxes, and maintaining supplies and equipment.


  • Bachelor's degree
  • Familiarity with an office setting and confidence in learning and proactively exploring new software/equipment
  • A high degree of professionalism and discretion
  • Team player with the ability to follow-through on assignments and responsibilities
  • Proficiency working on a PC/Mac
  • Knowledge of MS Office Suite

Preferred qualifications

  • Experience working with clinicians, researchers, or adult learners
  • Experience in customer service, event planning, and/or higher education

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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