Talent Management Coordinator - Office of Advancement
Talent Management Coordinator - Office of Advancement
The Talent Management Coordinator serves an important role on the Talent Management team at the Office of Advancement of Georgetown University by providing vital administrative support to the Talent Management function including but not limited to: facilitation of the job requisition, recruitment, and onboarding process, Talent Management related communications, resolution of payroll issues for the Office of Advancement, record-keeping, file maintenance, HRIS entry, scheduling and calendar management.
The Talent Management Coordinator also works with 2 Talent Management Partners, a Recruiter, and Graduate Assistants. S/he supports the overall mission of Talent Management to be the trusted adviser to all in the Office of Advancement in the deployment of talent management strategies to achieve Advancement's goals. The Talent Management Coordinator works closely with and reports to the Senior Director, Talent Management and Strategy. Duties include but are not limited to:
- Works closely with University HR to triage and resolve issues related to payroll of OA employees; and provides timely communication, accurate information and updates to OA employees.
- Communicates with OA employees regarding payroll deadlines and timesheet submissions
- Reviews Talent Management operating budget(s), paying close attention to expenditures and regularly updating Senior Director of budget status.
- Reconciles and submits ProCard reports for Talent Management team members.
- Prepares materials for Talent Management team meetings, presentations, and trainings; and produces meeting minutes and summaries.
- Manages OAHR Inbox: triages emails and requests, distributes to TM team members for response and/or responds; and provides requested information.
- Supports team in an administrative capacity (i.e., scheduling meetings, pre-meeting logistics, lunch ordering and set-up, email communication, room reservations, manage SurveyMonkey and Zoom accounts, and other ad hoc requests).
- Supports calendar management of Senior Director, Talent Management & Strategy.
- Supports Talent Acquisition Manager and Talent Management Partners, and liaises with various stakeholders (University HR, finance, COO) to submit requests; and obtains approvals for promotions, salary adjustments, new positions, and replacements in a timely fashion.
- Escalates bottlenecks and identifies efficiencies in the submission and approval process as needed.
- Tracks status and timing of each requisition and steps in the submission and approval process.
- Owns regular and diligent follow-up with stakeholders to achieve fastest turnaround time possible for requisitions.
- Owns consistent, frequent and service oriented communications and updates to hiring managers and requestors of promotions, salary adjustments, new positions and replacements.
- Manages and distributes talent related communications sent to all advancement (new hires, departures, closures, early dismissals, and collation of information for and distribution of department newsletters).
- Develops a communications strategy to streamline communications.
Ensures accurate records are maintained for Advancement, such as Form I-9, Position Descriptions, tax forms, and talent pipeline tracking.
Recruitment & Onboarding
- Works with Talent Acquisition Manager and assists with scheduling of OA candidate phone screens and interviews as needed
- Works with Talent Management Partners, Talent Acquisition manager and hiring managers to ensure preparedness and successful onboarding of new hires.
- Provides administrative assistance for the onboarding of new hires, such as ordering breakfast, preparation of materials, and booking conference rooms.
- Supports various other projects related to record-keeping or these big buckets as needed.
- Participates in special projects, including data analysis and reporting, team campaigns, and department engagement initiatives.
- Bachelor's degree
- 1 to 2 years of experience or equivalent training and/or internship experience
- Interest in a career in higher education and/or Talent Management/Human Resources
- Strong computer skills, including Microsoft Word, Access, and Excel
- Broad knowledge of and experience in the use of research materials, including the internet and online informational databases
- Ability to work efficiently and effectively, under tight deadlines
- Strong problem solving abilities and the ability to exercise independent judgment as appropriate
- Attention to detail and highly developed interpersonal, written and verbal communications skills
- Ability to understand and practice a high standard of confidentiality and ethical information collection
- Strong collaborative and project management skills
- Ability to manage and prioritize multiple projects at once
- Team player flexibility
- Ability to maintain confidentiality, exercise tact, resolve issues, and exercise careful judgment and discretion
- Comfort with ambiguity
- Ability to work independently and autonomously
- Experience developing personal organization tactics to meet business goals
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.