BGRO Events Coordinator, Medical Center Advancement - Office of Advancement

Location
Washington D.C.
Posted
May 09, 2018
Closes
Jun 28, 2018
Function
Management
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

BGRO Events Coordinator, Medical Center Advancement - Office of Advancement

Georgetown's Biomedical Graduate Research Organization (BGRO), home to 53 percent of the University's sponsored research funding, was created to foster cutting-edge interdisciplinary collaboration and to enhance Georgetown University Medical Center's basic science and translational research capacity, especially in the areas of neurosciences, child health and human development, cardiovascular-kidney diseases, infectious diseases and in collaborative work with researchers and clinicians from Georgetown Lombardi Comprehensive Cancer Center. In addition to promoting this lifesaving research, BGRO's focus on educational and academic excellence in the biomedical sciences is helping to create the next generation of researchers in the United States and around the world.

The BGRO Events Coordinator assists and supports in all activities relating to major fundraising, cultivation, and stewardship events. S/he coordinates, implements, and executes all support aspects of the Biomedical Research Enterprise events, such as Music for the Mind, Fund a Fellow for Parkinson's, Doctor's Speak Out, Partners in Research, and various salon events / receptions on an annual basis. Reporting to the Assistant VP, Research and Education, the Events Coordinator has duties that include but are not limited to:

Coordination, Implementation, and Execution of Biomedical Research Enterprise Fundraising, Cultivation, and Stewardship Events

  • Attends all planning meetings.
  • Develops appropriate materials for committees, such as email templates and solicitation letters.
  • Interacts with all committee members tracking membership, meeting, and event attendance leading up to events.
  • Manages mailing processes for department, such as invitations and acknowledgement letters.
  • Maintains accurate donor information and coding in Salesforce database.
  • Manages web page updates and other social media, as appropriate.
  • Supports other fundraising, cultivation, and stewardship events, as assigned.
  • Handles oversight of registration for faculty, staff, guests, and volunteers.

Budget / Administration

  • Monitors budgets and cost centers for each assigned event, and processes funds associated with each event. 
  • Handles vendor contracts, interactions, and payments for events.
  • Records gifts and creates gift recording reports for events.
  • Submits event attendance reports to GU360.
  • Creates financial spreadsheets for each event.
  • Assists with briefings and biographies for key event attendees.

Internal / External Engagement / Donor Relations

  • Liaises with GU/GUMC leadership, key event volunteers, select external volunteer leaders, and committees during events and activities. 
  • Establishes effective working relationships with  Medical Center Advancement., University Advancement, and external officials, donors, prospects, VIP's, and key volunteers.

Requirements

  • Bachelor's degree
  • Excellent computer skills - proficiency in Microsoft Word, Excel, PowerPoint
  • Social media skills - Facebook, LinkedIn, Twitter, Instagram
  • Strong interpersonal skills and confidence in interactions with internal colleagues and external constituents, donors, prospects, and VIPs
  • Attention to detail and organization and an understanding of protocol
  • Ability to exercise sound judgment, ethical behavior, discretion, and protocol
  • Ability to work both independently and as part of a team.
  • Excellent verbal, written, and interpersonal skills
  • Ability to handle multiple tasks and priorities simultaneously and to consistently meet all deadlines
  • Preference for experience in university, academic healthcare setting, or scientific field

Georgetown University Medical Center (GUMC) is an internationally recognized academic medical center whose missions of research, teaching and patient care are carried out with a strong emphasis on community outreach and the Jesuit principle of cura personalis - care of the whole person. GUMC consists of the School of Medicine, the School of Nursing & Health Studies, Georgetown Lombardi Comprehensive Cancer Center, and Biomedical Graduate Research and Education.

The Events Coordinator assists and supports in all activities relating to major fundraising, cultivation, and stewardship events. S/he coordinates, implements, and executes all support aspects of the Biomedical Research Enterprise events, such as Music for the Mind, Fund a Fellow for Parkinson's, Doctor's Speak Out, Partners in Research, and various salon events / receptions on an annual basis. Reporting to the Assistant VP, Research and Education, the Events Coordinator has duties that include but are not limited to:

Coordination, Implementation, and Execution of Biomedical Research Enterprise Fundraising, Cultivation, and Stewardship Events

  • Attends all planning meetings.
  • Develops appropriate materials for committees, such as email templates and solicitation letters.
  • Interacts with all committee members tracking membership, meeting, and event attendance leading up to events.
  • Manages mailing processes for department, such as invitations and acknowledgement letters.
  • Maintains accurate donor information and coding in Salesforce database.
  • Manages web page updates and other social media, as appropriate.
  • Supports other fundraising, cultivation, and stewardship events, as assigned.
  • Handles oversight of registration for faculty, staff, guests, and volunteers.

Budget / Administration

  • Monitors budgets and cost centers for each assigned event, and processes funds associated with each event. 
  • Handles vendor contracts, interactions, and payments for events.
  • Records gifts and creates gift recording reports for events.
  • Submits event attendance reports to GU360.
  • Creates financial spreadsheets for each event.
  • Assists with briefings and biographies for key event attendees.

Internal / External Engagement / Donor Relations

  • Liaises with GU/GUMC leadership, key event volunteers, select external volunteer leaders, and committees during events and activities. 
  • Establishes effective working relationships with  Medical Center Advancement., University Advancement, and external officials, donors, prospects, VIP's, and key volunteers.

Requirements

  • Bachelor's degree
  • Excellent computer skills - proficiency in Microsoft Word, Excel, PowerPoint
  • Social media skills - Facebook, LinkedIn, Twitter, Instagram
  • Strong interpersonal skills and confidence in interactions with internal colleagues and external constituents, donors, prospects, and VIPs
  • Attention to detail and organization and an understanding of protocol
  • Ability to exercise sound judgment, ethical behavior, discretion, and protocol
  • Ability to work both independently and as part of a team.
  • Excellent verbal, written, and interpersonal skills
  • Ability to handle multiple tasks and priorities simultaneously and to consistently meet all deadlines
  • Preference for experience in university, academic healthcare setting, or scientific field

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EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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