Cash Accounting Specialist

Owens & Minor, Inc.
Mechanicsville, VA
May 07, 2018
May 21, 2018
Full Time
POSITION SUMMARY Responsible for ensuring that all cash activity processed through O&M's domestic bank accounts is recorded accurately in the Owens & Minor general ledger. Understands and monitors all subledger cash accounting processes, and manually journalizes cash transaction activity not processed through subledger accounting. Serves as the cash accounting subject matter expert on all projects impacting cash accounting, including ERP system implementations or changes, new business onboarding, or changes in bank accounts. Makes configuration and process decisions to ensure cash transactions effect proper legal entity and operational accounting. Reconciles all domestic distribution bank accounts, and oversees the centralized collection and review of all global bank account reconciliations. ESSENTIAL JOB FUNCTIONS: 1. Responsible for ensuring that all cash activity processed through Owens & Minor (O&M's) domestic cash management system is recorded accurately in the general ledger. Requires a comprehensive understanding of system subledger cash accounting processes (Oracle Receivable, Payables, Payroll), and managing processes to manually record extensive cash transaction activity which is not processed through subledger accounting. 2. Responsible for preparing the reconciliation of all cash accounts of one or more of O&M's domestic business units. This position will be responsible for managing the centralized collection of all cash accounting reconciliations for all of O&M's US and international bank accounts through the use of an automated account reconciliation manager tool. 3. Communicates daily with O&M's internal teams (including Accounting, Treasury, Rebates, Accounts Payable, Accounts Receivable, Supplier Relations, Tax, Operations, home office departments, and special business units) as well as external groups (banking affiliates, lockbox service organizations, etc.) to investigate and resolve cash-related accounting issues in a timely and accurate manner. Drives efficiencies to gather data to support recording manual cash transaction activity. Makes decisions on where manually journalized cash activity is journalized.4. Position requires an understanding of O&M's legal entity structure, and will drive project and process decisions to ensure integrity of legal entity accounting for cash transactions, minimizing intercompany transaction postings. Leverages systematic solutions where possible.5. Serves as the accounting subject matter expert on project teams when changes are made to subsystems, bank accounts are added or changed, new business is on-boarded, or cash-related general ledger interfaces are impacted. In addition to system related testing and sign-off, this position will also define cash accounting procedures, and recommend process improvements for recording of cash transactions through systems or manually journalized. This position owns the chart of account decision making (and mapping) for all cash accounting.6. Prepare and maintain documentation for cash accounting and control activities. Directly responsible for compliance with key Sarbanes Oxley controls.7. This position will directly manage a future ERP cash management application after implementation.SUPPLEMENTAL JOB FUNCTIONS: 1. Works under limited supervision.2. Performs additional duties as directed.QualificationsEDUCATION & EXPERIENCE REQUIRED: High school diploma, requiredAssociate's degree in accounting, finance, or business or equivalent combination of education and experience, required5-7 years of cash and accounting (including the reconciliation process) experience, requiredKNOWLEDGE SKILLS & ABILITIES: Strong knowledge of transactional accounting systems with an ability to understand the transactional flow of cash through the systems into the general ledgerAbility to investigate and analyze data and relevant issues and develop solutionsAbility to self-research issues through accounts payable, accounts receivable, and payroll systems (Oracle)Strong understanding of cash management systems software (Oracle, OMNI, etc.) and Bank Lockbox Service programsStrong organizational, interpersonal and organizational skillsAbility to pay close attention (including accuracy in checking, posting and counting) to detail and the ability to multitaskAbility to effectively communicate with all levels of an organizationADDITIONAL REQUIREMENTS: None