Office Manager/Personal Assistant

Location
Washington, DC
Posted
May 01, 2018
Closes
Jun 05, 2018
Function
Administrative
Hours
Full Time

We are seeking an energetic, extroverted and friendly individual to be our Office Manager and Personal Assistant.  This person will report to the COO for the Office Manager role and to the CEO for the Personal Assistant role.  The position requires an extremely organized, enthusiastic, and dedicated professional with excellent communication skills.  Office Manager responsibilities include greeting office visitors, scheduling meetings and appointments, making office supplies arrangements, sorting and processing mail, data-entry for accounts payable, processing incoming payments, and providing general administrative support to our employees. Personal Assistant responsibilities include arranging domestic and international travel for the CEO’s family and coordinating personal schedules.

Previous experience as an Office Manager or Personal/Executive Assistant would be an advantage.  A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

The position includes the opportunity to participate in benefits (health, dental, vision) and 401(k) participation after year one.

Please send resumes to info@abdo.com

 

Responsibilities:

Serve as the point person for Office Manager duties including:

Schedule meetings and appointments

Organize the office layout and order supplies and equipment

Maintain the office condition and arrange necessary repairs

Partner with HR to update and maintain office policies as necessary

Organize office operations and procedures

Coordinate with IT contractor on all office equipment

Ensure that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Provide general support to visitors

Assist in the onboarding process for new hires

Plan in-house or off-site activities, like parties, celebrations and conferences

Assist CEO and family with schedule coordination

Make domestic and international travel arrangements

 

Requirements:

Proven experience as an office manager or personal/executive assistant

Knowledge of office administrator responsibilities, systems and procedures

Proficiency in MS Office (MS Word Excel, Power Point and MS Outlook, in particular)

Familiarity with Apple OS and iPhones

Hands-on experience with office machines (e.g. printers, copiers)

Excellent time management skills and ability to multi-task and prioritize numerous urgent needs

Extensive attention to detail and problem solving skills

Ability to handle stressful situations with poise

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

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