Assistant Director of Stewardship - Office of Advancement

Washington D.C.
Apr 24, 2018
Aug 24, 2018
Executive, Director
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Assistant Director of Stewardship - Office of Advancement

The Assistant Director of Stewardship helps to build a culture of gratitude and ensures that donors are appreciated, informed and engaged. In work that ultimately touches donors at every level, s/he ensures that donors are appropriately and consistently acknowledged and recognized for significant gifts to Georgetown University. Reporting to the Senior Director of Stewardship, the Assistant Director has duties that include but are not limited to:

Management of Presidential and Vice Presidential Correspondence Regarding Advancement Activities

  • Prepares personalized letters and email messages from the President and Vice President, such as prospect visit follow-up letters, event follow-up letters, visit request letters, thank-you letters to hosts of receptions and dinners, congratulatory and condolence letters to donors and alumni, and responses to letters and emails from donors. 
  • Collaborates with development officers and donor relations colleagues to develop strategic messaging for correspondence to further engage and cultivate donors.
  • Manages the approval process for correspondence and ensure that correspondence is loaded into Advancement's database for future reference.
  • Tracks metrics associated with donor correspondence.

Stewardship of Endowed Funds and Significant Current Use Funds

  • Manages stewardship communications between the university and donors to a campus academic unit.
  • Develops and manages the annual communications plan between the university and donors to funds as assigned.
  • Writes, edits, and produces annual impact-of-gift reports containing information about fund recipients and their work and the financial status of funds.
  • Works closely with stewardship and campus colleagues to gather and integrate data, including information about funds, donors, and fund beneficiaries.
  • Seeks fund usage information from colleagues in university departments as assigned.
  • Manages existing fund records for the reporting portfolio, as appropriate, and ensures that the correct stewardship donors/contacts and fund recipients are linked and that information is kept accurate and current.
  • Conducts research into donors' giving histories to uncover important gift and fund documentation as needed.


  • Bachelor's degree
  • 2 to 4 years of professional experience, preferably in a higher education or non-profit environment.
  • Must have superior organizational skills, excellent attention to detail, and proven experience working independently
  • Outstanding verbal and written communications skills, including writing, editing, and proofreading
  • Diplomatic and collaborative skills, as well as commitment to confidentiality and discretion
  • Ability to handle multiple tasks and priorities simultaneously, and consistently meet all deadlines
  • Ability to effectively manage projects that are both data-driven and relationship-driven 
  • Proficiency with MS Office Suite
  • A strong sense of responsibility, integrity, thoroughness, attention to detail, and timeliness

Preferred qualifications

  • Experience working with donors
  • Experience writing and writing correspondence
  • Familiarity with fundraising databases or the SalesForce platform 
  • Knowledge of Georgetown University

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Similar jobs