POLICE RECORDS ASSISTANT

Location
Arlington, Virginia
Posted
Apr 13, 2018
Closes
Apr 20, 2018
Function
Management
Hours
Full Time
Job Title: POLICE RECORDS ASSISTANT Closing Date/Time: Thu. 04/19/18 11:59 PM Eastern Time Salary: $35,110.40 - $53,643.20 Annually
Job Type: Full-Time Location: 1425 N. Courthouse Road, Arlington "METRO-accessible", Virginia       Arlington County Police Department is currently hiring a Police Records Assistant to provide records management support to the System Management Division's Central Records Unit. This position will be primarily responsible for the management of the department's records in accordance with the Code of Virginia, Arlington County Code, and other regulations and policies. This Police Records Assistant is responsible for extensive utilization of a Records Management System (RMS), such as coding information in accordance with offense code definitions, transferring arrest information, and updating data received from the Computer Aided Dispatch system into the RMS.

Specific duties include:
  • Merging, scanning, typing, filling, and managing department records using RMS, Computer Aided Dispatch, and other file and information management systems;
  • Preparing and verifying accuracy of information to be entered into the department's computer system;
  • Maintaining printed copies of records and overseeing the destruction of redundant records, per the mandated retention period required by law;
  • Processing and distributing accident reports to persons and agencies who require them;
  • Responding to records and information requests from the public, law enforcement, and various government officials via telephone, face-to-face, e-mail, and mail;
  • Compiling data for statistical reports in compliance with state and federal reporting requirements; and
  • Processing court expungement orders and maintaining sealed documents.

 Selection Criteria: Minimum: High school diploma or GED, plus some records management experience.

Substitution: Successful completion of college coursework from an accredited college or university may be substituted for up to one year of the experience requirement on the following basis: one academic year (30 semester hours or 45 quarter hours) is equal to six months of experience. Additional qualifying experience may substitute for up to two years of high school on a year-for-year basis.

Desirable: Preference may be given to candidates with experience in one or more of the following:
  • working with sensitive or confidential information, especially in law enforcement or police administration;
  • working with automated management information systems or databases such as Virginia Criminal Information Network (VCIN) and Incident Based Reporting (IBR); and/or
  • responding to record requests from the general public, over the telephone and in person.

 Special Requirements: Due to the sensitive nature of this position, candidates receiving consideration will be required to undergo a pre-employment polygraph examination and a character/background investigation conducted by the Police Department.

Selected employee must take the state mandated Virginia Criminal Information Network certification class and pass a written examination within six months of hire.

Please complete each section of the application. A resume may be attached; however, it will not substitute for the completed application. Incomplete applications will not be considered.
 Additional Information: Hours: This is a 40 hour per week position, with work hours between 8:00 am and 5:00 pm, Monday through Friday. Flexible work schedule may be available pending supervisor approval.
 

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