Executive Correspondence Management Analyst
Relocation expenses reimbursed No
Ability to obtain and maintain a Q Level Security Clearance is required
Ability to pass and initial and continued random Drug Testing is required
This position is not eligible for the Bargaining Unit
At the GS-9: You must meet the requirements of the position based on education, specialized experience or a combination of both. Education: Master's or equivalent graduate degree (such as an LL.B.), OR 2 full years of progressively higher level graduate education leading to such a degree, OR Specialized Experience: One year of specialized experience equivalent to the GS-7 level. Specialized experience is defined as:
- Experience ensuring documents, papers, and correspondence are handled in accordance with agency standards; Experience ensuring internal and external schedules are adhered to;
- Experience in managing the preparation and coordination of all aspects of executive correspondence;
- Experience individually meeting customer needs and participating in a team environment to achieve the mission, including expediting quality correspondence;
- Experience cross-training other staff members in his/her areas of expertise;
- Experience assisting in the preparation of assigned projects;
- Experience providing information to prepare reports, studies, schedules, etc. and making recommendations concerning the significance and urgency of information provided;
- Experience assisting in the identification and evaluation of major trends, potentially sensitive issues, Department policy, public opinion, and various schools of thought according to level of priority, time constraints, and impact on new and/or existing policies and objectives, and
- Experience assisting in needed changes in objectives, process improvement, and emphasis when called for by significant historical circumstances, precedent actions, unresolved questions, current trends, or sensitivity of issues
At the GS-11: You must meet the requirements of the position based on education, specialized experience or a combination of both. Education: A Ph.D. or equivalent doctoral degree, OR 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related, OR Specialized Experience: One year of specialized experience equivalent to the GS-9 level. Specialized experience is defined as:
- Experience identifying and evaluating major trends, potential "sensitive" issues, Department policy, public opinion, and various schools of thought according to level of priority, time constraints, and impact on new and/or existing policies and objectives;
- Experience determining information needed by analysis of various reports, studies, schedules, etc., and
- Experience developing and recommending needed changes in program objectives, emphasis, and operating procedures as impacted by significant historical circumstances, precedent actions, unresolved questions, current trends, and sensitivity of issues.
At the GS-12 level: Education cannot be substituted for experience. You must have one year of specialized experience equivalent to the GS-11 level. Specialized experience is defined as:
- Experience functioning as a liaison between senior officials and other staff within and outside an agency regarding a wide range of decision documents, correspondence, assigned program activities, etc. and providing required and/or requested information or to relay pertinent information received and to obtain guidance concerning policy and other high-level issues;
- Experience communicating daily on documents and communication with high-level officials to advise and negotiate on controversial correspondence ensuring that final documents are acceptable and the decisions set forth are satisfactorily and completely carried out;
- Experience ensuring that correspondence received from outside sources is tracked and answered and all policy related documents are appropriately coordinated with Department program officials;
- Experience keeping abreast of existing controversial areas and resolving and recommending solutions orally and/or in writing based on facts found, data analyzed, and deficiencies indicated. Experience keeping agency heads and officials advised of potential problem areas, critical overdue or delinquent suspense items, and unresolved problems with correspondence that may require intervention;
- Experience attending meetings, both within specific program areas and other forums, for informational purposes and contributing to the recommendations on decision and action documents, and
- Experience providing status checks, as well as follow-up actions on documents which are ESECS item documents and directing action requirements to appropriate programmatic and Information, Management and Administration staff.
Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!
- Knowledge of policies, principles, and practices of executive correspondence management.
- Knowledge of general organizational and management structure, writing and editorial practices, and the activities of assigned program areas.
- Ability to prepare, edit, and review correspondence that is well-written, appropriate in tone, and professional in style and format.
- Skilled in operating in an electronic environment that includes various software applications and complex automated systems designed to manage work and develop products.
- Ability to deal tactfully with senior executives and staff, employees at all levels from other Cabinet-level agencies, the White House, Congressional staff, state and local government officials and industry officials.
- Knowledge and skill in applying analytical and evaluative methods and techniques to documents received for review and analysis prior to forwarding for signature.
- Knowledge of agency regulations and procedures concerning executive correspondence.
- Detailed knowledge of the agency programs and operations.
- Skilled in apply knowledge of agency programs and operations to identify major policy, political and other sensitive issues, foreign and domestic issues, and all other high-level activities.
- Thorough and timely knowledge of all issues and programs in order to make correlations between current and previous policies, issues and activities relative to documents in hand.
"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.
You must meet all qualifications and eligibility requirements by the closing date of this announcement.
There is no educational requirement for this position.
The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
- New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify
- Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
- If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
- More than one selection may be made from this vacancy announcement.
- Some positions may require completion of a probationary period of up to 1 (one) year.
- Many positions require successful completion of a background investigation.
- All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement
Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information
Selective Service Registration: http://www.sss.gov/
You will be evaluated for this job based on how well you meet the qualifications above.
The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to place you into an initial quality category via OPM's Category Rating procedures. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to ensure you have been placed into the appropriate quality category.
Your application is rated based on the extent and quality of your experience, education (when applicable), and training as described in your resume and applicant assessment. Your credentials are measured against the established duties of the position at the grade level(s) being advertised.
The quality categories are usually defined as "Best Qualified", "Well Qualified", and "Qualified", although they may differ slightly based on individual agency policy.
If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.
If you are a Veteran Preference eligible candidate, you will be listed at the top of whichever quality category your rating places you in. CP/CPS veterans are placed at the top of the highest category for all positions except professional and scientific positions at GS-9 and higher.
If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
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