Senior Academic Coordinator, Department of Pharmacology and Physiology - Georgetown University Medi

Washington D.C.
May 09, 2018
May 21, 2018
Education, Healthcare
Full Time
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Senior Academic Coordinator, Department of Pharmacology and Physiology - Georgetown University Medical Center (GUMC)

Georgetown's Department of Pharmacology and Physiology is home to four unique and competitive graduate education programs. Each program has its own separate admission and curricular requirements. Students are encouraged to research each one extensively before applying.

The Senior Academic Coordinator supports the academic, instructional, student life, admissions, and administrative aspects of the 3 regular graduate programs (MS in Pharmacology, MS in Physiology, and PhD in Pharmacology) for 70 full-time and 50 part-time graduate students. Reporting to both the Director of MS in Physiology and the Director of MS and PhD in Pharmacology, the Senior Academic Coordinator has duties that include but are not limited to:

  • Serves as the primary point of contact for all students beginning at the time interest is expressed in a graduate program, throughout the admissions process, during tenure at Georgetown, and as alumni of the e respective program.
  • Interacts with each student individually in an advisory capacity focusing on areas related to admissions, student services, career services, professional school advising, and registration, academic progress, and international student compliance.
  • Manages 3 application cycles (fall, spring, and summer) across the programs, as well as each program's recruiting efforts throughout the course of the year.  (Approximately 250 full-time and 60-part time applications are received during. each academic year and the number continues to grow.)
  • Serves as the primary recruiter for the program at both graduate school fairs and targeted outreach events involving traveling, public speaking, and interactions with student groups and individuals.
  • Reviews all applications, communicates with applicants regarding interest in programs and missing credentials, organization of applicant interviews, data entry of admissions decisions,  and conducting tours with prospective students.
  • Manages the websites, social media, and recruitment materials for each of the 3 programs.
  • Runs all program orientations.
  • Generates academic reports and analyzes them critically - ensuring student records and program information is up to date - to include registered student listings, admissions reports, course rosters, and other reports as requested by the program directors and department chair.
  • Gathers information for PhD funding, and manages PhD paperwork, and serves as the point of contact between BGE and GSAS throughout each PhD students' tenure at Georgetown.
  • Manages work-study students throughout the academic year.


  • Bachelor's degree
  • Preference for 3 to 5 years of academic administration experience
  • Knowledge of Microsoft Excel, PowerPoint and Word; Banner; Cognos; web page maintenance (Drupal), and My Access
  • Ability to manage data and provide accurate, timely reports to management
  • Excellent management, organizational and interpersonal skills necessary
  • Ability to communicate and work effectively with all partners in the recruiting and program processes applicants, current students, program staff, Program Directors, University Registrar, and the Graduate School
  • Ability to advise students with accurate and helpful information, employing a complete understanding of each program's rules and schedule requirements
  • Ability to execute duties with superlative attention to detail, confidentiality, professionalism, and precision

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

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Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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