Senior Gift Processor (4 opportunities) - Office of Advancement

Washington D.C.
Apr 09, 2018
Oct 30, 2018
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Senior Gift Processor (4 opportunities) - Office of Advancement

The Office of Advancement advances the mission of Georgetown through fundraising and alumni engagement activities. The office has many departments including event planning, fundraising, volunteer management, communications, data management, and analytics.

The Senior Gift Processor is primarily responsible for the prompt and accurate processing of all gifts to the University, facilitating receipts, and reporting procedures. Reporting to the Gift Processing Manager, the Senior Gift Processor has duties that include but are not limited to:

GU360/AQ Recording

  • Processes batches, as assigned for recording gifts into AQ; accurately; calculates and applies any quid pro quo or other amount that may reduce the tax deductibility of a gift; assists Manager and Director with ensuring department meets monthly close deadlines and other financial deadlines; checks own work to ensure recording is accurate and timely; and, as directed, peer reviews others to ensure accuracy and timeliness.
  • Records Manual Gifts, Gifts-In-Kind, and other non-cash gifts. 
  • Ensures all In Memory Of and In Honor Gifts are recorded accurately and timely
  • Records expectancies, revocable, and irrevocable trusts, and other planned giving instruments.

Special Recording

Assists Manager with recording corrections, wires, complex major gifts, journal entries, and ACH transactions.

Research and Create Records

Liaisons with Records Team in the creation and editing of constituents records that may hinder the continuous processing of gifts.

External Requests

Assists the Manager and Director with responding to incoming external request through general e-mail boxes.


  • Bachelor's degree in Accounting, Finance, Technology and/or at least 3 years of professional-level related experience - preferably with a University or a nonprofit organization
  • Experience with processing funds to restricted and unrestricted accounts
  • Thorough and complete knowledge of all aspects of gift and pledge processing, acknowledgments, and gift publicity procedures
  • Demonstrable working knowledge of standards related to gift administration, such as CASE Standards, FASB Accounting rules, and IRS guidelines
  • High detail orientation, with a critical degree of accuracy regarding data entry and analysis
  • Good interpersonal and organizational skills
  • Strong communications skills for effective interaction with a diverse constituency
  • Ability to prioritize work and to perform multiple tasks simultaneously while adhering to deadlines
  • Good problem-solving and analytical skills
  • Ability to work effectively, both independently and as a team member
  • Ability to understand and follow directions and complex policies and procedures
  • Significant level of confidentiality in the handling of donor and financial
  • Capacity to make sound decisions and exercise good judgment
  • Solid background in Google email/calendar/documents and Microsoft Excel
  • Preference for experience with Salesforce

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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