Personnel Coordinator, Library Administration - Main Campus Libraries

Washington D.C.
Apr 09, 2018
Jul 31, 2018
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Personnel Coordinator, Library Administration - Main Campus Libraries

The Personnel Coordinator processes, coordinates, and monitors key aspects of the Main Campus Library's personnel activities, involving Academic Administration Professionals (AAP), staff and student recruitment, personnel, and payroll transactions. S/he initiates personnel and payroll transactions for 48 AAP employees, 50 staff employees; and serves as the Human Resource Contact responsible for more than 100 student assistants, well as a resource for library employees regarding University and Library Human Resources policies and procedures. Reporting to the Deputy University Librarian, the Personnel Coordinator has duties that include but are not limited to:


  • Administers recruitment activities for AAP, staff, and student employees of the Main Campus Libraries; works with library managers to fill departmental vacancies for full-time, part-time, temporary, term, special positions, and temporary work-study and comparable student positions; and coordinates and executes the process from posting to offer, including search committee guidance and logistics, candidate communication, materials distribution to interviewers, and reporting.
  • Handles business processes affecting employees once they begin work, such as probation period expiration, salary adjustments, reclassifications, and supervisory organization change and role requests; and handles the process throughout, either independently or as authorized.
  • Organizes employee development programs as indicated and requested, including Library orientation sessions for recently hired employees, the annual staff excellence awards program, and ongoing staff recognition events.
  • Provides managers and supervisors with current library and Human Resources policies and procedures to ensure adherence to University, state, and federal policies and regulations; as directed, communicates policies to library staff members in response to their inquiries, making referrals as appropriate; and maintains current versions of relevant policies and procedures as formulated by library leadership.
  • Maintains compliance with confidentiality requirements, relevant University policies, and federal and state regulations concerning employment.
  • As Human Resources Contact (HRC), oversees and initiates personnel transactions in Georgetown Management System (GMS) Workday.

Payroll and Salary Records

  • Monitors the weekly compilation of timesheet submissions for hourly employees and prepares General Payroll Forms as necessary for timesheet corrections, off cycle checks, lump sum payments, and repayment of overpayments.
  • Assists timekeepers and managers with corrective actions on incorrect and incomplete timesheets; serves as a resource to employees, other timekeepers, and managers on payroll-related questions and concerns; and in conjunction with the Payroll Office or other University offices, resolves payroll problems in a timely manner.
  • In conjunction with library budget analysts, investigates pay issues and concerns, reviews pay distribution reports for accuracy, and resolves payroll reconciliation discrepancies.


  • Bachelor's degree
  • 2 to 3 years progressively responsible experience in Human Resources or related functions
  • Excellent interpersonal, written and verbal communication skills
  • Demonstrated ability to plan, organize, and implement projects and manage diverse and competing tasks
  • Strong organizational skills, including the ability to manage complex workflows and handle changing priorities
  • Proven experience in taking initiative and working independently
  • Ability to pay strict attention to detail and meet deadlines
  • Ability to work collaboratively in a diverse and dynamic environment
  • Proficiency in Microsoft Office Suite, with intermediate Excel skills
  • Proven experience using Human Capital Management / HRIS systems such as Workday.
  • Ability to maintain confidentiality
  • Self-starting, confident, and motivated, with high capacity for multi-task management to completion

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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