Contract and Grants Specialist, Office of Sponsored Research - Georgetown University Medical Center

Washington D.C.
Apr 09, 2018
Sep 06, 2018
Analyst, Research
Education, Research
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Contract and Grants Specialist, Office of Sponsored Research - Georgetown University Medical Center

Georgetown University Medical Center's Office of Sponsored Research (OSR) is its Authorized Organizational Representative (AOR) and the only GUMC organization authorized to bind the Medical Center in sponsored research agreements. OSR is responsible for reviewing grant and contract applications for compliance with sponsor and University policies, in cooperation with other University administrative offices. 

The Contract and Grants Specialist prepares subagreements with other institutions and consultants resulting from prime awards to the Medical Center, and provides administrative support to the Office of Sponsored Research. Reporting to the Director of the Office of Sponsored Research, the Contract and Grants Specialist has duties that include but are not limited to:

Subagreements Preparation

  • Negotiates and drafts subagreements to collaborating institutions and consultants applying the applicable flow through terms of the Prime Award to the University.  
  • Completes the designated tasks of the Subcontract Specialist in GMS (Georgetown Management System / Workday), the University's financial system of record), and monitors the flow of subawards activity in Interneer and GU Pass.
  • Provides copies of the fully-executed agreements to the Investigators, Departmental Administrators, and Sponsored Projects Financial Operations.
  • Maintains files of the original agreement in the Office of Sponsored Research shared files.

Administrative Support

  • Schedules meetings, processes conference registrations, and makes travel arrangement, order office supplies.
  • Monitors office equipment for scheduled maintenance and repair.
  • Receives visitors and answers or directs inquiries that come through the front desk.
  • Processes incoming and outgoing mail.

Special Projects

  • Assists Grant and Contract Officers with maintaining the subagreement information required to be tracked in GMS.
  • Assists in gathering documentation from the departments for the purpose of conducting compliance checks and risk assessments on potential subgrantees and consultants.


  • Bachelor's degree - preferably in Business Administration or Accounting
  • 3 years of work experience - preference for sponsored research experience
  • Proficiency in the use of Microsoft Word, Excel, and Power Point
  • Good communication skills, an eye for detail, and the ability to work with a wide range of people with a service attitude

Preferred qualifications

  • Certified Research Administrator or willingness to study and prepare to obtain this credential
  • Familiarity with financial databases and spreadsheet

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Similar jobs