Contracts Administrator Human Resources

Location
Washington D.C.
Posted
Apr 05, 2018
Closes
Apr 23, 2018
Function
Administrative
Hours
Full Time

GENERAL RESPONSIBILITIES

Participates in procurement planning and time-phasing of contracts.

Identifies opportunities to control contract costs through contract pricing structure, contract consolidation, and other means.

Helps prepare justifications, Board Papers, and other documents for requisite funding approvals. 

Analyzes trends in contract types, costs, and tasks, and reports findings.

Compiles or helps to develop data related to contract scope, specifications, cost estimates, schedules, and other contracting decision support information.

Coordinates with Office of Human Resources and Administrative Services staff to manage design, quality assurance and quality control, and other facets of work. Recommends alternatives for contracting methods, types, and terms for effective contract administration and cost control. 

Conducts market research to identify potential offerors who can satisfy solicitation requirements and meet socioeconomic goals and requirements (e.g., Local Disadvantaged Business Enterprise [LDBE], Women’s Business Enterprise [WBE]). 

 

Ensures contracts meet socioeconomic requirements under law, regulations, or policy. 

 

Works with individual Contracting Officer’s Technical Representatives (COTRs) to draft Independent Cost Estimates (ICE), Statements of Work (SOW), specifications, procurement justifications, evaluation criteria, and other required documentation. Assembles proposed final procurement package and forwards approved package to the Procurement and Contracts Department for solicitation.

 

Administers assigned contracts, including establishing and maintaining contract files, and tracking status of funds against budget and funding.

Maintains day-to-day working relationship with contractors to ensure seamless contract administration.

Reviews invoices and coordinates with staff to ensure acceptable completion of work and timely payment.

Investigates, documents, and supports the resolution of problematic invoices or performance problems, and coordinates with the COTR and the contractor.

Supports the COTR and Contracting Officer with data needed to suspend or terminate contracts.

Performs other duties as assigned.

 

QUALIFICATIONS

Five years of progressively responsible experience in procurement and contracting.

Knowledge of and skill in using contracting requirements as they relate to pre- and post-award functions for public sector entities, including contract management and change management for contracts.

Knowledge of and ability to implement various types of contracts and methods of contracting.

Skill in managing multiple procurements and contracts concurrently, and coordinating and integrating related efforts.

Ability to make detailed analyses of data and information and make recommendations.

Ability to speak and write effectively.

Skill in using a computer and modern office suite software, with emphasis on enterprise and specialized contracts and procurement management systems/software.

 

PREFERRED QUALIFICATIONS

A Bachelor’s Degree in Procurement, Business Administration, Public Policy, or Contract Law.

Public sector procurement and contract administration experience.

Experience using an automated procurement processing system, such as Workday.

 

EDUCATION

 

A Bachelor’s Degree in any field.

CERTIFICATIONS AND LICENSES REQUIRED

 

None.

 

NECESSARY SPECIAL FACTORS

Work is typically reviewed in progress and upon completion for quantity, quality, timeliness, teamwork, customer service, and other factors

 

#WP

 

A background security investigation will be required for all new hires.

Metropolitan Washington Airports Authority is an Equal Opportunity Employer.| Follow us on Twitter @MWAAcareers.