Institutional Review Board (IRB) Administrative Coordinator

Rockville, Maryland
Jul 13, 2018
Jul 16, 2018
Full Time

The EMMES Corporation is seeking an Institutional Review Board (IRB) Administrative Coordinator, a newly created position due to growth, located in our Rockville, MD or Frederick, MD office.

The EMMES Corporation, established in 1977, is a privately-owned Contract Research Organization (CRO). Headquartered in Rockville, Maryland Emmes employs over six hundred staff worldwide with offices located in Frederick, Maryland, Vancouver, Canada and Bangalore, India. Ranked as a top area workplace of choice by the Washington Post, Emmes fosters an environment of collaboration, professional growth, and exceptional work life balance.

Our studies impact public health initiatives on a global scale occurring in more than sixty countries spanning across six continents. We are dedicated to providing statistical and epidemiological expertise, computer systems deployment, data management, study monitoring, regulatory guidance, and overall operational support to clients engaged in biomedical research. Emmes offers support for the entire process of clinical trials from study design and protocol development through data analysis and manuscript generation.


EMMES is seeking an Institutional Review Board (IRB) Administrative Coordinator to manage project documents, maintain websites and databases, organizes conference calls and meetings, coordinates project communications, develops project processes, and facilitates preparation and tracking of contract

Administrative Support

  • Provides day-to-day coordination between operational staff, and manages project deadlines in collaboration with project manager and other project staff

  • Facilitates communications between project staff, corporate staff, and project
    sponsors regarding project development

  • Schedules conference calls and meetings with the client and secures conference rooms for ad hoc and standing meetings

  • Coordinate shipping of booth materials to conferences

  • Participates in establishing and maintaining project and corporate procedures
    and processes

  • Manages project files and archives

  • Plans, organizes and coordinates phone calls and meetings

    Document Management/Technical Support

  • Designs, develops, consolidates, edits, formats, and distributes technical reports,
    manuals, presentations, manuscripts, and regulatory submissions

  • Composes, consolidates, and edits a wide variety of non-technical documents

  • Maintains database software relating to entering, retrieving, modifying, and
    manipulating data to generate various documents such as rosters, meeting
    materials, and reports

  • Manages electronic and paper-based project files and archives


  • 3 plus years of experience in drafting and coordinating complex reports, documents and presentations

  • BA Degree preferred or equivalent years of experience in administrative staff work

  • Intermediate to advanced skills in Microsoft Office Suite products

  • Working knowledge of Visio and Adobe Acrobat are a plus

Must haves for this position include:

  • Ability to multi-task

  • Ability to prioritize competing deadlines

  • Ability to foresee upcoming issues and problems and suggest solutions

  • Excellent organizational skills

  • Enjoy working in a team environment

  • Superior written and oral communication skills


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The EMMES Corporation is an equal opportunity affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.