Payroll & Benefits Specialists

Arlington, VA
Apr 02, 2018
Jul 02, 2018
Full Time
The Payroll & Benefits Specialist is responsible for key functions within the Accounting/Finance and Human Resources Departments, including oversight and processing of Payroll, 401(k) and Benefits Administration. Responsibilities
  • Manages the workflow to ensure all payroll transactions are processed accurately and in a timely manner
  • Maintains and processes payroll records and reports for accounting of salary, accruals, deductions and other payroll functions   
  • Responsible for processing, recording and payment of employee expense reimbursements
  • Responsible for semi-monthly payroll submission through integrated Payroll system
  • Responsible for facilitating payment of monthly UK payroll – works with UK Payroll consultants to process payroll for UK employees; includes sending new employee information and changes in compensation to consultants and reviewing/approving payroll on monthly basis via online portal
  • Understands and ensures proper taxation of employer-paid benefits
  • Coordinates changes in contributions and withdrawals from 401(k) plans and annual Form 5500 filing
  • Process and manage Health Savings Account and related employee inquiries
  • Processes garnishment calculations, if any, and ensures employer taxes are filed and submitted; responsible for various annual and monthly payroll-related filings for the company
  • Processes accurate and timely year-end reporting when necessary (W-2 and 1099)
  • Responsible for completion of the payroll journal entry for review and final approval by Accounting Department; assistance in other areas of the Accounting function as needed
  • Contributes to annual audit process.
  • Responsible for benefits administration including maintaining electronic and other records, and processing and reconciling monthly benefit invoices
  • Oversees processing of immigration compliance (OPT/CPT, H1B's, green cards)
  • Assists with new hire onboarding, including the administration and communication of the company’s benefits program in regard to plan options, policy features, and other requirements
  • Assists in coordinating the annual open enrollment process for the organization
  • Assists employees with benefits-related questions/inquiries, works with employees and broker to resolve issues, and provides clarification and guidance on policies and procedures
  • Maintains accrued PTO and leave records
  • Other duties as assigned.
  • Bachelor’s degree
  • Minimum 2-4 years of experience in Payroll and Human Resources
  • Experience with integrated Payroll/HRIS systems
  • Familiarity with accounting software and programs.  Experience with Quickbooks and Netsuite Open Air a plus; Microsoft Excel proficiency required
  • Familiarity with international Payroll and Human Resources (including immigration) a plus
  • Proven ability to work both independently and collaboratively with different levels of employees
  • Highly detail-oriented, accurate and organized
  • Ability to multi-task and perform effectively under pressure
  • Ability to work effectively in a fast-paced, dynamic, team-oriented environment
  • Ability to work overtime as required.

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