Medical Records Administration Specialist
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed No
GS-07: At least one (1) year of specialized experience at the next lower grade (GS-05) or equivalent in the Federal service which includes managing, advising on, preserving, analyzing, and supervising the use of diagnostic and therapeutic medical records; develop medical records policies and procedures and provide advice on the use of medical records.
GS-09: At least one (1) year of specialized experience at the next lower grade (GS-07) or equivalent in the Federal service which includes knowledge and understanding of recognized reference standards, medical and legal requirements, and regulatory and accrediting agency requirements to perform medical records analysis and evaluate the adequacy of a medical records program; knowledge of automated medical records systems, requirements of the Privacy and Freedom of Information Acts.
GS-11: At least one (1) year of specialized experience at the next lower grade (GS-10) or equivalent in the Federal service which includes thorough knowledge of agency and governmental policies, procedures, applicable Federal statutes and legislation governing medical records programs; knowledge of regulatory, licensing, and accrediting agency requirements, and medico-legal responsibilities develop management plans for the records section; knowledge to solve problems covering diverse medical records situations; direct and supervise a medical records staff in the various functional areas of a medical records department; or deal with diverse technical and administrative problems and concerns.
GS-12: At least one (1) year of specialized experience at the next lower grade (GS-11) or equivalent in the Federal service which includes management, administrative, or coordination knowledge and skill is required to provide advisory, education and training, or problem-solving services on complex problems, projects, programs, or functions in the area of medical records; comprehensive knowledge of the interrelationships between the medical records management program and other medical care services is used to evaluate and change or adapt establishing methods, making significant departures from previous approaches to solve similar problems, revising procedures to improve or extend information gathering, and testing, changing, or adapting new methods to meet regulatory requirements.
GS-13: At least one (1) year of specialized experience at the next lower grade (GS-12) or equivalent in the Federal service which includes knowledge to solve problems covering diverse medical situations, direct a medical records staff in various functional areas of the medical records division, plan and manage the medical records program, and develop management plans and design programs to sustain the medical records operations; knowledge and skill in gathering data and analyze data and situations, sufficient knowledge to recommend on or solve complex problems involving different aspects of medical records management, by changing or adapting established methods, making significant departures from previous approaches to solve similar problems, revising procedures to improve information gathering, and adapting new methods to meet regulatory requirements.
GS-14: At least one (1) year of specialized experience at the next lower grade (GS-13) or equivalent in the Federal service which includes Mastery level of understanding of standard MHS and VA corporate data sources both direct and purchased care; Medical Expense and Personnel System (MEPRS), Standard Inpatient Data Repository (SIDR), Standard Ambulatory Data Repository (SADR), Comprehensive Ambulatory and Professional Services Record (CAPER) and Air Force Medical Service clinical, business operations, and reimbursement programs.
To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:
Click on the following link to view occupational requirements for this position:
KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1. Knowledge of medical records administration principles, techniques, and practices to establish and monitor a quality assurance program and evaluate the records section.
2. Comprehensive knowledge of regulatory references, legal requirements, The Joint Commission (TJC) standards, Accreditation Association for Ambulatory Health Care (AAAHC) standards, accepted coding protocols, principles and procedures of medical records administration and reimbursement plans; requirements of the Privacy Act, Freedom of Information Act (FOIA), and Health Insurance Portability and Accountability Act (HIPAA) that govern release of medical information, and automated (electronic) medical record systems.
3. Skill in collecting and organizing data for reports and analyzing data for future planning.
4. Skill in identifying and resolving medical records administration issues.
5. Ability to provide advice to administrative, medical, and other staff members on all aspects of medical records activities.
6. Ability to explain the value and provide advice on the use of medical records for medical care, legal, administrative, teaching, and research purposes.
7. Knowledge of Health Care Financing Administration (HCFA) coding and billing regulatory guidelines and policies.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
The duties of this position require the incumbent to manage medical record programs advise management on the programs and supervise administrative work to meet procedural, legal, and administrative requirements concerned with the admission, treatment, transfer, and discharge of patients.
Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated in the "Highly Qualified" or "Best Qualified" Category on the rating criteria for this vacancy. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.
Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.
Temporary and Term Appointments: If you are selected for a temporary or term position in the competitive service, your appointment may be extended to the maximum period allowed by law without further competition. Additionally, if you are serving on a term appointment in the competitive service, you may be converted to a career or career-conditional appointment without further competition. NOTE: Current federal civilian employees may apply for this position and if selected, a break in service of at least 3 days may be required prior to appointment to this position.
Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service. For additional information, click here.
Direct Deposit: All federal employees are required to have direct deposit.
If you have questions regarding this announcement and have hearing or speech difficulties click here.
You will be evaluated for this job based on how well you meet the qualifications above.
Your latest resume will be used to determine your qualifications.
Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.
Applicants who disqualify themselves will not be evaluated further.
To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume (your latest resume will be used to determine your qualifications)
- If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
- If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy.
- For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position.
3. Additional Required Documents (see Required Documents section below). Ensure all submitted documents contain your full name, address, phone number, and last four digits of your social security number. Read more Security clearance Secret Drug test required No