Program Coordinator, Asian Studies Program - Walsh School of Foreign Service

Location
Washington D.C.
Posted
Mar 28, 2018
Closes
May 01, 2018
Function
Program Manager
Industry
Education
Hours
Full Time
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Requirements

Program Coordinator, Asian Studies Program - Walsh School of Foreign Service

The Edmund A. Walsh School of Foreign Service (SFS), founded in 1919, is a premier school of international affairs. At Georgetown's Washington, D.C., and Qatar campuses, SFS provides a rigorous education grounded in both theory and practice while instilling the Jesuit values of service. Georgetown University has long recognized Asia's importance in global affairs. Accordingly, the SFS Asian Studies Program (ASP) was established over thirty years ago to meet the demands for rigorous academic study of this critical region.

The Program Coordinator is responsible for planning and executing the Asian Studies Program's conferences, seminars, lectures, workshops, and special initiatives. The Program Coordinator will also provide communications and outreach expertise in improving the program's global brand, especially by expanding and maintaining online and social media presence. Reporting to the Assistant Director of Finance and Administration, the Program Coordinator has duties that include but are not limited to:

Events Management

  • Manages ASP/M.A. in Asian Studies (MASIA) events, for example, conferences, lectures, VIP visits, book talks, recognition ceremonies, receptions, and lunches.
  • Works with stakeholders on development of program and schedule.
  • Negotiates contracts with vendors; working with the Assistant Director of Finance and Administration and SFS BSC to ensure timely submission and approval of contracts.
  • Reserves venues.
  • Generates advertisements, invitations, and associated correspondence; and creates/updates mailing lists.
  • Manages events from setup to cleanup.
  • Coordinates with media, student groups, or any other organization involved in the event.
  • Coordinates with SFS Communications on media for events.
  • Coordinates with the University Office of Communications on protocol and security.
  • Arranges visitor transportation and lodging.
  • Surveys key issues in contemporary Asian affairs to research potential speakers and drafts event proposals.
  • Maintains statistics on events for reporting purposes.
  • Coordinates with other departments or external groups for events in which ASP is a partner or participant.
  • Tracks invoices/receipts from vendors, honorarium offers to guest speakers, and reimbursement requests; and updates the events database after each event occurs.

Communications and Outreach

  • Creates, maintains, and promotes content on the ASP website, and updates social media on a daily basis, working closely with SFS Communications on technical issues.
  • Assists the Director and Assistant Directors with building a content marketing strategy for ASP and other strategies for enhancing the visibility of ASP, and particularly the MASIA degree.
  • Manages production and circulation ASP's weekly e-newsletter, The Asian Studies Wire, and highlights the achievements of the recent graduates through Alumni Spotlight.
  • Reviews daily news updates on Asian affairs and handles relevant media inquiries for ASP faculty.
  • Provides basic design and layout assistance for various reports, announcements, program brochures, and handouts.
  • Works closely with the SFS Communications team on visual identity, branding, and events that will generate media coverage.
  • Audio/video record events and uploads finished products on the website.
  • Conducts interviews with faculty and external experts to write various Asia-related stories, and produces multimedia materials, including podcasts, videos, and web posts.
  • Builds reciprocal communication networks with outside institutions for advertising purposes.
  • Conducts outreach to partners in government, non-profit, academia, and the private sector to expand ASP's footprint.
  • Works with the Assistant Director of Academic Programs to organize MASIA admissions information sessions at various organizations in Washington, D.C. during the summer.
  • Maintains contact databases.
  • Interacts with a wide variety of departments at GU; other institutions with whom Asian Studies co-sponsors events or seeks reciprocal advertising relationships; speakers and visiting scholars; Georgetown faculty, students and prospective students; and MD-DC-VA educators and students.

Requirements

  • Bachelor's degree
  • 1 to 2 years of professional experience in event planning, communications, marketing, or public relations
  • Excellent interpersonal and written communication skills
  • Outstanding attention to detail and technical proficiency to meet the demands of the position, including knowledge of audio/video recording and editing, graphic design, and online mass communication tools
  • Preference for academic training in international affairs with a regional focus on Asia and/or language competency in Chinese, Japanese, or Korean

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