Payroll and Invoicing Specialist

Alexandria, Virginia
Mar 20, 2018
Apr 24, 2018

Job Summary/Company:
Work with a fast-growing company in the government contracting industry that seeks an internal Payroll Specialist. Within this role, you'll directly support management with payroll. On a monthly basis, payroll invoice statements for multiple government contracts will be prepared for both labor and travel categories. 


  • Duties and responsibilities will overlap the Business Manager and Payroll Specialist to provide increased business continuity across multiple business areas
  • Supports payroll and invoicing audits by providing information and answers to auditors
  • Maintains financial security by adhering to internal controls
  • Assist in month-end and year-end payroll and invoicing process
  • Prepare and update Procas weekly journal and ledger entries
  • Update Procas timesheets and accounting data as needed
  • Update contracted budgeted hours into Procas by individual employee and projects
  • Create Procas reports as requested
  • Export Procas reports into MS EXCEL for customer reports and payroll submissions
  • Prepare and review contract invoices for coding accuracy and completeness to support submittal by the Business Manager
  • Process Procas employee expense reports by receiving and verifying expense reports and requests for advances; preparing checks.
  • Update and track bi-weekly Procas payroll spreadsheet from Insperity payroll data files
  • Provide daily and weekly Procas hourly reports as requested by the customer to support budget monitoring
  • Budget monitoring of 100+ contracts, 1000+ charge codes
  • Assist with other projects as needed, cross train in the areas of business management, payroll and accounting

Qualifications/Background Profile:

  • Bachelor’s degree in Business Finance, Payroll, Accounting or similar field
  • 3 - 5 years’ experience
  • 2+ years’ work experience with a government contractor preferred
  • PROCAS accounting, payroll and reporting software experience required
  • Strong Microsoft Excel skills (pivot tables, VLOOKUP, sumif, etc.)
  • Strong organizational skills and time management skills
  • Must be analytical and attention to detail
  • Ability to multi-task, with the ability to adapt to changing workflow
  • Self-motivated, able to perform duties with minimal supervision
  • Candidate should demonstrate excellent interpersonal skills and deal with other departments and outside parties
  • High level of accuracy
  • Maintain financial security by following internal controls

Qualified candidates should send their resume OR call Sparks Group for additional details. Please note resume must include a valid email address in order to be considered. 

We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Similar jobs