Recruiting Assistant (Legal)

Legal E
Washington D.C.
Salary commensurate with experience.
Mar 20, 2018
Apr 24, 2018
Career Level
Entry Level
Full Time

TEMP-TO-HIRE RECRUITING ASSISTANT NON-EXEMPT LOCATION: Washington, D.C. (metro-accessible) REGULAR SCHEDULED HOURS: Monday through Friday, 9:30 A.M. to 6:00 P.M. with 1 hour for lunch ***Firm works a 37.5-hour work week REPORTS TO: Managing Partner / Recruiting Coordinator Award-winning attorney search firm with a great downtown D.C. location seeks an entry-level Recruiting Assistant on a temp-to-hire basis.   Exciting introductory opportunity for those with an interest in Human Resources / Recruiting! RESPONSIBILITIES: (Recruiting) >Monitoring Firm Prospects and updating associate searches (new, closed, and changed) in MaxHire on a daily basis >Updating and printing the Activity Report for internal meetings on a weekly basis; updating and printing Associate Jobs List (new openings) for internal meetings; updating Off-Limits List post-meeting on a weekly basis >Search research management tasks: running associate searches in Firm Prospects and MaxHire; conducting LinkedIn, Martindale, Chambers, etc. research if needed; tracking findings in Excel and reviewing / eliminating candidates who are not an appropriate fit; and cross-checking candidates in MaxHire for relevant notes / recruiter ownership >Sending targeted search mass emails to potential candidates as needed >Documenting all candidate information into database >Database tracking / calendaring of all in-house candidate send-outs, interviews, etc. >Emailing candidates interview preparation materials: logistics, scheduling, and interviewer LinkedIn / firm biography information >Managing ads for law firm and in-house positions (drafting, posting, etc.) >Editing ads, candidate profiles, and questionnaires >Distributing applicants and Firm Inbox write-ins to the appropriate recruiter >Scheduling intake calls with candidates on behalf of recruiters as requested >Scheduling candidate interviews for law firm and in-house searches as requested >Proofreading and finalizing documents for client presentations as needed (Administrative Support) >Handling all office and building issues >Mail and bank tasks: distributing mail on a daily basis, preparing and sending USPS packages as needed, and making bank deposits at SunTrust >Managing the Firm’s office calendar (out-of-office greetings, holidays, candidate meetings, etc.); ensuring no scheduling conflicts on the conference room calendar >Preparing for in-office candidate meetings: providing candidate names to building security via email, assembling meeting folders, and greeting / seating candidates >Conducting non-candidate research >Proofreading partner lateral move emails sent by Database Manager to be posted on the Firm’s website on a daily basis >Assisting in the planning of the annual Firm Holiday Party and Lunch & Learn meetings (sending out invitations, ordering lunch, printing and preparing all materials, and attending meetings) >Scanning documents (on a daily basis if time-sensitive; otherwise on Fridays) and shredding documents (on Fridays) >Ordering office supplies via Staples or Amazon >Organizing and ordering holiday gifts for candidates and clients >Working with vendors regarding Firm stationary, business cards, promotional materials, etc. >Ordering lunch for the Firm’s Tuesday meetings (Technical / Computer Support) >Serving as the Firm’s Technical Liaison: Allied Telecom, Wittig, MaxHire, and Firm Prospects REQUIREMENTS: >Bachelor’s degree >Prior law firm recruiting, legal assistant, law library management, or corporate recruiting experience preferred but not required >Proficiency in Microsoft Office Suite and experience with data entry / reporting >Excellent interpersonal and communication skills (written and oral) >Ability to work autonomously as well as in a collaborative manner >Strong organizational, multi-tasking, and project / time management skills >Good judgment and the ability to maintain confidentiality ***Ability to work extended hours as needed If interested, please submit your resume in Word format to We look forward to hearing from you!

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