Assistant, Theater Producing and Programming
This position works directly with the Vice President, Theater Producing and Programming and in delivering a variety of services that ensure the efficient operation of the Theater Programming office.
Duties and Responsibilities:
25% Manages the VP’s calendar and ensures that the VP is well-informed of upcoming events and commitments, the VP’s schedule is maintained and communicated, and internal and external constituents are provided with access as required or are appropriately referred to other members of the Theater team and/or members of the Center’s leadership team.
25% Submits for approval all Theater department payment requests. Includes but is not limited to: creating requisition requests in payroll software, submitting artist payment requests, submitting housing and travel payments. Distributing payments to artists and answering any questions about fees, deductions, dues, or taxes.
15% Researches and drafts written materials for the VP’s completion, creating professional-level materials that require minimal editing prior to presentation.
15% Handles travel arrangements (domestic and international) for the VP and processes all corresponding expense reports
10% Maintains office files and archive files as necessary
5% Answers Theater Programming department inquiries
5% Assists in the day-to-day operations of the Theater department, including general administrative tasks
- Bachelor’s Degree required
- Minimum of two years’ work experience in a related field.
Minimum Skills and/or Knowledge Required:
- Strong interpersonal skills and the ability to interact with a variety of internal and external constituents
- High-level organizational skills that reflect the ability to perform and prioritize multiple tasks
- Excellent attention to detail
- Expert level written communication skills
- Strong decision-making capability
- Demonstrated ability to work as a team player as well as the ability to work independently to both anticipate the SVP’s needs and pre-empt problems
- Knowledge of and interest in the performing arts
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation’s cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. We offer a comprehensive range of benefits including medical, dental and vision insurance, paid vacation and sick leave, and a 403(b) retirement plan.