Business Officer, Finance & Administration - Division of Student Affairs

Washington D.C.
Mar 15, 2018
May 08, 2018
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Business Officer, Finance & Administration - Division of Student Affairs

Georgetown University's Division of Student Affairs provides programs and services to support students and enrich their learning experience at Georgetown. Learning takes place in all parts of students' lives and is centered in their academic experiences. This learning is enriched by their living environments and their engagement in a wide range of co-curricular pursuits - from community service to athletics and from student government to the performing arts. An array of services is also there to support students - to assure their health and wellness, assist with their career development, and meet a variety of personal and academic needs.

The Business Officer manages a portfolio of Student Affairs departments and provides a broad range of customer service and support to the areas served, such as ProCard allocations, requisitions, contracting, preparing journals, and financial reporting.  Reporting to the Assistant Director, the Business Officer has duties that include but are not limited to:

Financial Processing & Support

  • Assures accurate data entry of all financial transactions.
  • Processes accounts payable, receivable, purchasing and payroll documents.
  • Conducts ProCard allocations and reconciliations on a monthly basis.
  • Prepares monthly and ad hoc reports and/or data extracts for departments as assigned by supervisor.
  • Masters and maintains understanding of GMS (Georgetown Management System / Workday) chart of account fields, values, and how they interrelate.
  • Reviews supporting documentation for all transactions to ensure it is attached to the transaction and complete.
  • Ensures transactions keyed in GMS complete as expected in a timely manner.
  • Participates in training for assigned GMS roles.

Human Resource Support

  • Serves as Human Resource Contact (HRC) for student supervisory organizations within Student Affairs.
  • Assists with the initiation and management of requests for hires, costing allocation changes and compensation adjustments for students.
  • Reviews supporting documentation for requested payroll and personnel transactions and communicates directly with departmental directors and colleagues if supporting documentation is insufficient.
  • Initiates HR transactions in GMS, analyzing and confirming that transactions keyed in GMS will result in the expected result.

Purchasing & Contracts

  • Reviews departmental requests and prepares purchase orders in compliance with University policies and Purchasing procedures.
  • Prepares and processes contracts as needed in accordance with University policies and purchasing procedures.
  • Ensures appropriate purchase procedure documentation.
  • Masters and maintains Knowledgeable about current University Master Contracts.
  • Ensures receipt of goods and resolves variances between orders and products received.

Professional Development and Participation

  • Develops personal goals and objectives and pursues professional growth through trainings, mentoring, and self-guided learning.
  • Engages personnel within the department to accomplish goals and objectives, and builds supportive relationships with divisional staff.
  • Actively participates on various Student Affairs and/or campus-wide committees.


  • Bachelor's degree - preferably in a business-related major
  • Up to 2 years of financial and/or administrative experience or equivalent combination of education and experience
  • Proficiency in Microsoft Office Suite, with a mastery of Excel
  • Strong interpersonal skills, excellent communication (both verbal and written), and the ability to prioritize and perform multiple tasks simultaneously with little supervision
  • Detail orientation, a service focused professional demeanor, and a team orientation
  • Preference for experience with financial management systems

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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