Program Specialist II, CEO - Legislative Affairs Office

Careers In Government, Inc.
Washington, DC
Mar 14, 2018
Mar 15, 2018
Full Time
With a population of over ten million people, the County of Los Angeles has more residents than any county in the nation, and within its boundaries are 88 cities. It is rich in cultural diversity and home to world renowned museums, theaters, the nation's motion picture industry, major universities, and numerous five-star restaurants. The mountains, deserts, and the beautiful Pacific Ocean, along with some of the world's finest urban recreational attractions, are freeway close. The County is governed by a five-member Board of Supervisors (Board) who are elected on a non-partisan basis and serve four-year staggered terms. As the governing body, the Board serves as both the executive and legislative authority of the largest and most complex county government in the United States. There are 34 appointed department heads that report to the Board. There are also three elected officials (Assessor, District Attorney, and Sheriff) for a total of 37 major administrative units or departments that currently serve the needs of the County's residents. Selected by Forbes Magazine as one of America's Best Employers of 2016, the County's annual budget for fiscal year 2016-2017 is $29 billion, with funding for approximately 108,000 positions to serve its diverse population.* Establishes and maintains working relationships with administrative staff of the Congress, federal agencies, the National Association of Counties, and other entities which further the work of the County's Washington office. * Assists the Washington Office personnel in the implementation of County policy changes by writing memoranda and procedural instructions, facilitating training, and meetings in support of County programs. * Drafts original correspondence and emails on County administrative matters, to include Congressional requests for the Chief Legislative Representative and Departmental officials. * Reviews daily Roll Call and the Congressional Quarterly, as well as major newspapers (eg, Los Angeles Times, The Hill, Politico, The Washington Post, and The New York Times) for political and policy articles pertaining to Washington DC, California, or the County and forwards to the County's Washington advocates and County officials. * Assumes the lead role in logistical coordination for the Board of Supervisors' annual visit to Washington, including, but not limited to, reviewing and finalizing hotel contracts, pursuing and scheduling Congressional and Administration meetings, designing and mailing invitations, assisting with the participant rooming list, preparing individual schedules for elected officials and department heads, arranging ground transportation, meal functions, and staffing for certain events. * Responsible for logistics and coordination of DC participation in weekly and monthly federal legislative meetings with Washington advocates and CEO officials. * Arranges meetings and prepares detailed schedules for members of the Board of Supervisors and County Departmental officials as required when they are in Washington, DC; arranges meetings for the chief legislative representative and deputy as required. * Drafts tributes and recognitions for County officials, retiring Board members and departing Members of the Los Angeles County Congressional Delegation, and coordinates with Congressional staff to secure placement in the Congressional Record. In addition, drafts tributes and recognitions for White House recognition for the same individuals. * Establishes and maintains relationships with vendors, including reviewing and approving certain contract language in compliance with County of Los Angeles acquisition and contract policies; processes vendor invoices for payment with the County of Los Angeles and keeps records of expenses and payments. Maintains all office accounts, ensuring payment of invoices in a timely fashion. * Prepares staff travel requests and subsequent travel expense vouchers as well as claims for reimbursement for local transportation, ie, taxis and parking, and Revolving Fund Reimbursements for appropriate approved meal functions. Maintains associated payment records to ensure final resolution on reimbursement. * Coordinates available White House, US Capitol, and other Washington, DC special tours and provides detailed and updated information as necessary. * Prepares a variety of documents (eg, charts, training manuals, business correspondence, and memoranda) using appropriate software programs (eg, Microsoft Office, Tables, Excel, PowerPoint, eCAPS (timesheets), LearningNet Webinars, and CEO Portal, etc.) in order to effectively communicate information to various departmental personnel. * Directs all visitations, telephone, and email inquiries as appropriate., One year of experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, program, procedure, budget, compensation, or personnel, at the level of County of Los Angeles class of Program Specialist I, CEO**, or Administrative Assistant II which includes experience working with Capitol Hill, Congressional offices or the Federal Government., *Staff capacity in the County of Los Angeles is defined as work includes assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and programs and procedures for accomplishing work objectives. **Experience at the level of County of Los Angeles class of Program Specialist I, CEO provides professional services to operating departments regarding administration of specialized Countywide programs, under immediate supervision. Experience at the level of County of Los Angeles class of Administrative Assistant II is defined as, under general supervision, analyzes and makes recommendations for the solution of a variety of more complex problems of organization, budget, systems and procedures, program, facilities planning, general management, and personnel that have significant consequences in terms of cost, efficiency or public service.A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. Involves light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT PART I: A qualifying unproctored multiple choice test that will assess verbal ability, achievement, confidence and optimism, independence, influence, reliability and professional potential. Applicants must achieve a 70% on Part I in order to advance to Part II. Applicants who do not pass the online unproctored multiple choice test will be notified by US mail. Scores cannot be given over the telephone. PART II: A multiple choice test that will assess written expression, data analysis & decision-making/mathematics, and reading comprehension., Applicants must meet the Selection Requirements and achieve a combined score of 70% or higher on Part I and Part II in order to be placed on the eligible register. Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. You can also access test preparation for the computerized portion of the test by going to . While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary., ADA Coordinator Email: Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Olga Arteaga Department Contact Phone: (213) 351-2936 Department Contact Email:

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