Accountant (part-time)

Chantilly, Virginia
up to $50,000 per year + health insurance, paid vacation, holiday, sick leave, and retirement plan
Mar 12, 2018
Apr 16, 2018
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Part Time

The Mineralogical Society of America (MSA) is seeking a part-time Accountant to handle financial management, budgeting, and financial administration for this Virginia nonprofit based near Dulles Airport.

About the Mineralogical Society of America

The Mineralogical Society of America (the Society) was organized for the advancement and promotion of mineralogy, crystallography, geochemistry, and petrology and the promotion of their use in other sciences, industry, education, and the arts.  The Society’s programs, mainly the production of scientific publications, are funded primarily with the support from sales of these publications, membership dues, contributions, and fees for courses provided to the mineralogical community.  The Society is a not-for-profit membership organization classified as other than a private foundation by the Internal Revenue Service.  The Society was founded December 30, 1919, and incorporated in Washington, DC in 1937.  The Society was domesticated as a Virginia Corporation in 2013.

Position Overview

Reporting directly to the Executive Director, the Accountant will be a key member of the leadership team.  This person will handle financial management, budgeting, and administration (including IT needs) for this dynamic nonprofit. This is a tremendous opportunity for an individual who is passionate about member services, thrives on collaboration, is an excellent communicator, and enjoys the challenge of building capacity.


Generate, analyze, and present financial reports in an accurate and timely manner, clearly communicating monthly and annual financial statements to the Society Council and senior staff;

  • Manages day-to-day financial operations, cash flow, and forecasting for the Society, as well as our partner organizations
  • Oversees all financial, project/program and fund accounting, entering and reviewing all entries into the accounting system, including cash receipts, cash disbursements, dues and sales, payroll, accounts receivable, and accounts payable.  Prepares the balance sheet, fund balances, operating statements, general ledger, and subsidiary ledgers and schedules.
  • Analyzes account balances and reconciles these with source documents such as dues, subscriptions, publication, and short course sales reports, banking and investment account statements, or other external sources of comparison.
  • Monitors all banking and investment activity.
  • Prepares internal financial statements at required periods and other special reports as requested.
  • Prepares and maintains a variety of accounting schedules including property equipment list, depreciation, prepaid expenses, accumulated employee leave, and deferred income.
  • Leads the annual inventory and audit process, coordinating with external auditors and the Executive Director, and preparing all needed files, reports, schedules, and other supporting documents.
  • Prepares all relevant federal, state, and local tax forms, tax, and nonprofit returns, as well as any state or local sales tax returns resulting from out-of-state events.  Ensures their timely filing. (The external auditors prepare MSA’s 990, 990T, and 5500 returns.) 
  • Prepares and files annual Property Equipment list for the county.
  • Maintains insurance, including, but not limited to, general liability, director's and staff, and workers’ compensation;
  • Assists in developing financial plans and budgets with the Executive Director and Treasurer, for final approval by the Council.
  • Monitors the progress and changes in the organization’s financial status, plans, and budgets, and keeps Executive Director informed of their status.
  • Oversees and develops administrative processes to ensure efficient and consistent operations. 
  • Maintains and develops, if needed, systems of internal control procedures that safeguards the fiscal assets of the Society through adequate internal control.
  • Coordinates the Society’s IT needs regarding financial matters.
  • Other fiscal duties necessary to achieve and maintain the organization's mission.


  • At least 4-5 years of broad financial and operations management experience, preferably in the nonprofit arena.
  • Bachelor's degree in Accounting or Finance.
  • AccountingEdge and Excel spreadsheet skills, as well as proficiency with Word and PowerPoint.  Experience with membership organizations and/or publication fulfillment a plus.
  • Ability to translate financial concepts to -- and to effectively collaborate with -- colleagues who do not necessarily have finance backgrounds.
  • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors.
  • Successful track-record in setting priorities, keen analytical, organizational and problem-solving skills which support and enable sound decision-making in a resource-constrained organization.
  • Excellent people skills and ability to juggle multiple priorities.

Compensation and Application Details

This is a flexible, part-time exempt position (approximately 20 hours a week). The Mineralogical Society of America offers a competitive salary and compensation package commensurate with the level of experience that includes generous employee benefits (health insurance, paid vacation, holiday, sick leave, and retirement plan). Our office is located at 3635 Concorde Parkway, Suite 500, Chantilly, VA.

No third party inquiries please.

The Mineralogical Society of America conducts background checks in order to insure the safety and well-being of the organization’s staff.

This position is open until filled.

The Mineralogical Society of America is an Equal Opportunity Employer.

More detail about the job responsibilities available.  

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