Executive Assistant

Washington D.C.
Mar 01, 2018
Apr 05, 2018
Administrative, Other

Job Summary/Company: 

A collaborative local investment management firm seeks detail-oriented Executive Assistant to support COO and Operations team.  Seeking a detail oriented professional who can partner with Operations team on projects schedule management, meeting support and other duties.  Apply now or call (202) 463-5100!


​Provide all aspects of administrative support to a minimum of two busy senior executives (COO and Sr. Managing Director).  The support required includes, but is not limited to, successfully managing all details of complex calendars; complicated travel schedules; assist with communications of a busy office; and provide support that is necessary to aid a busy executive in their obligations.

Schedule management and maintenance:

  • Manage calendar, handle meeting set-up/physical logistics, conference call, webinars, and web call arrangements, and special event planning.
  • Work effectively with other meeting participants to efficiently and effectively schedule meetings.
  • Be aware of conflicts and adept at keeping manager aware of updates and working around conflicts in a proactive and skilled manner.
  • Make travel and guest arrangements (both domestic and international) and understand executives’ travel preferences and requirements.
  • Reservations (e.g. restaurants, shows, conferences). 

Inquiry management:

  • Receive incoming requests, prioritize, and communicate to staff.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence.
  • Prepare responses to correspondence containing routine inquiries. 

Executive communication management:

  • Prepare and manage various reports, presentations, memos, letters, policies, executive communications, and other documents using word processing, spreadsheet, database, or presentation software.
  • Conduct research and complete assigned projects on time.
  • File and retrieve emails, documents, records, and reports. 

Event and Meeting Support:

  • Efficient and accurate minute taking at official meetings
  • Provide support in creating and producing materials for client and board meetings.
  • Facilitate meetings utilizing current available technology tools such as voice and video conferencing.
  • Assist in planning and managing a variety of company events. 

Qualifications/Background Profile:

  • Executive Administrative Support experience supporting two or more senior executives.
  • Associate or Bachelor’s Degree and/or a minimum of 7 years professional experience.
  • Exemplary written and verbal communication.
  • Demonstrated ability to work independently and prioritize multiple, high-priority tasks.
  • Ability to interact with people at all different levels including senior management.
  • Unimpeachable judgment and discretion in handling confidential information.
  • Flexibility to perform job tasks outside of job description when necessary.
  • Strong working knowledge of Microsoft Office Suite.
  • Ability to work independently on various projects from conception to completion
  • Must be able to work under pressure, at all times, to manage or work through a variety of activities and confidential matters with discretion.

Qualified candidates should send their resume OR call Sparks Group for additional details. Please note resume must include a valid email address in order to be considered. 

We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

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