Events Coordinator and Supervisor to the Official Residence of the Canadian Ambassador

Washington D.C.
Starting salary: $50,178 USD plus benefits
Feb 23, 2018
Mar 03, 2018
Full Time

Competition Notice

The Embassy of Canada in Washington, D.C. is seeking to hire an Official Residence Coordinator.

The Official Residence of the Canadian Ambassador is both a private living quarters and a representational space that hosts numerous high-level visitors and events. The role of the coordinator is to oversee the maintenance and upkeep of the residence and to coordinate with staff at the Embassy of Canada to plan and deliver high quality events and hospitality services. This position is largely situated at the Embassy of Canada but will require frequent visits to the official residence.  The coordinator is responsible for the supervision of the butler at the Official residence as well as occasional contract staff.

Position title: Official Residence Coordinator

Section:  Office of the Head of Mission
Location: Embassy of Canada, Washington, D.C.
Position no: EXT-312074
Level: LE-05
Starting salary: $50,178 USD plus benefits
Competition no: 2214
Date posted: 23/02/2018
Closing date: 09/03/2018 – 6 pm EST.

Employment Tenure:  Indeterminate. This staffing process may be used to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term, assignment/ transfer, and acting opportunities at the Embassy.


  Open to: 

  • Persons living in the greater Washington Metropolitan area.
  • Employees of the Embassy of Canada in Washington, DC.
  • Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance.
  • Spouses and dependents of Canada-based staff at the Embassy of Canada.

All applicants must:

  • Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
  • Reside in the United States.
  • Meet all of the Essential Requirements stated below.
  • Submit resumes and cover letters by the closing date. The covering letter must:
  • Demonstrate how you meet the essential requirements under language, education and experience;
  • Confirm residency in the United States;
  • Confirm independent work authorization in the United States.

    Note: Failure to provide any of the information required above will result in your application being rejected. All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

Summary of duties

Under the general supervision of the Counsellor to the Ambassador, the Official Residence Coordinator oversees all functions held at the residence and directs the OR Butler & Head Housekeeper to ensure smooth operation and maintenance of the OR as well as the creation and maintenance of a high-quality hospitality platform.

Language requirement:  

English (The ability to work in French would be an asset.)

Condition of employment (must be met):

  • Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
  • Independent work authorization in the United States and status in accordance with U.S. protocol directives for foreign missions.

Essential requirements:

Candidates must demonstrate clearly how they meet the Education and Experience requirements listed below:


A degree from an accredited university or college; or an acceptable combination of relevant experience, education, and training related to the duties and specific areas of competence required by the position.


  • Minimum 2 years of experience organising events, such as high-level visit programs; social, catering and/or hospitality events 
  • Experience supervising staff and/or contractors; and
  • Experience with Microsoft Office Suite;

Rated requirements:

Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.


  • Knowledge of general office procedures and practices, including filing and correspondence;
  • Knowledge of Outlook, especially the Contacts and Calendar functions;
  • Basic understanding of the Canadian and U.S. governments
  • General understanding of the work of Embassies.


  • Communicate effectively in English (written and oral);
  • Work under pressure with Changing timelines;
  • Manage multiple competing demands by setting priorities, organizing time, and working effectively to meet deadlines; and
  • Learn quickly new information technology applications.

Personal Suitability:

  • Effective interpersonal skills;
  • Focus on Quality and Details
  • Teamwork and Cooperation
  • Sound judgement;
  • Dependability;
  • Flexibility;

Asset Qualifications:

  • The ability to work in French.
  • Experience in financial administration, budgets and the preparation of reports
  • Experience in providing support to an executive team

Selection procedure:                                                                               

The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.

The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities and personal suitability for the position.

The Embassy offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.

The Embassy is committed to conducting inclusive, barrier-free selection processes.

Method of application:

Apply online at

Hours of work:

Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week.  The incumbent will be required to work flexible hours, including evenings and weekends on an as-needed basis. The incumbent may be required to work hours in excess of 37.5 hours some weeks.

Similar jobs