Controller International boutique law firm with offices in Washington, DC, London and Paris, and dedicated to international arbitration and committed to equal opportunity and diversity, seeks a full-time Controller. Basic Function The Controller may have full responsibility for all aspects of financial management, contracts administration and risk management and may be accountable for the accounting operations of the Firm to include the production of annual budgets, periodic financial reports, maintenance of an adequate system of accounting records and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the Firm’s reported financial results and ensure that reported results comply with generally accepted accounting principles or international financialreporting standards. The Controller will report to and work closely with the Firm’s Management Team and with the Finance Director. Principal Accountabilities Management (30%) Manage the operational finance team (currently four resources) Manage the annual UK statutory audit and Solicitor’s Accounts Rules client account audit Manage the Firm’s banking relationships Manage the relationship with the Firm’s tax advisors to ensure local tax reporting requirements are met globally and in a timely manner Maintain a documented system of accounting policies and procedures and guides for financial decisions and monitor and enforce those policies and procedures Maintain and reconcile bank accounts, trust accounts and financial ledgers Maintain an orderly accounting filing system Manage outsourced functions (i.e., local accountants) to ensure that local tax reporting requirements are met in a timely manner Tag, monitor and maintain depreciation charts for fixed assets Conduct financial modelling and analysis Identify, advise and resolve accounting and billing errors and discrepancies Cash management Manage 401(k) and cash balance pension plans ensuring accuracy of census and compliance with regulations Ensure that appropriate internal systems and controls are implemented and maintained Transactions (20%) Analyze and perform day-to-day operational accounting functions Monitor fee earner time recording, aged WIP and receivables and the Firm’s cash position Provide quality control of client billing by ensuring compliance with retainer agreements; ensure invoices are submitted via various electronic billing systems where required Ensure that accounts receivable are collected promptly Record cash receipts and make bank deposits Approve bank payments and client-to-office transfers Review and approve Firm and client account bank reconciliations Ensure that accounts payable are paid in a timely manner and that all reasonable discounts are taken Fund and monitor petty cash accounts Oversight of payroll ensuring taxes and benefits are properly reported Ensure that required debt payments are made on a timely basis Maintain partner current accounts and tax reserve reconciliations Prepare financial analyses and documentation and work with accounting firm on preparation of partner distribution schedules and statements and annual K-1s Work with accounting firm to assist with preparation and timely filing of various tax returns Maintain a system of controls over accounting transactions and ensure transactions are processed in accordance with UK Solicitor’s Account Rules Review UK and French VAT returns prior to submission Reporting (30%) Ensure the timely production of statutory and internal financial reports Provide status of financial condition by collecting, interpreting, consolidating and reporting financial data, prepare ad-hoc analysis to support decision making and recommend action to be taken Prepare and analyze monthly, quarterly and annual financial statements for the UK LLP in accordance with International Financial Reporting Standards Prepare ad hoc reports, including cost analyses and timekeeper productivity, by collecting, analyzing, and summarizing information and trends Produce, maintain and analyze the annual budget and forecasts by establishing schedules and producing periodic reports that compare budget to actual costs Achieve budgetary objectives by scheduling expenditures, calculating and analyzing variances and initiating corrective actions Review manual journals prior to posting accruals, prepayments, fixed assets, WIP adjustments, etc. Preparation of consolidated P&L reports, cash flow forecasts and balance sheets and provide associated commentary Develop and utilize predictive models and activity-based financial analyses to provide insight into the Firm’s operations and business plans Recommend benchmarks against which to measure the performance of the Firm’s operations Calculate and issue financial and operating metrics Provide for a system of management cost reports Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations Work with Management Team to maintain/expand business banking relationships Analyze business operations, trends, costs, revenues, financial commitments and obligations to project future revenues and expenses Respond to accounting, tax, VAT, Solicitor’s Accounts Rules and other finance queries Compliance (20%) Maintain legal and regulatory compliance regarding all financial functions Assemble information for external auditors for annual audits Remain up to date on audit best practices Monitor debt levels and compliance with debt covenants Ensure compliance with government reporting requirements and tax filings Money laundering compliance Stay abreast of governmental legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; and advising the Management Team on needed actions Prepare proposals or processes that will improve or streamline the efficiency of work performance and ensure compliance with regulatory laws and requirements Additional Accountabilities Establish financial policies, procedures, and programs to enhance efficiency and sound fiscal operations Ensure proper maintenance of all accounting systems and functions and implement appropriate controls and processes as the Firm grows Maintain appropriate internal controls and financial procedures Train new hires, including office managers, attorneys and paralegals, on timekeeping, expense reimbursement and accounting policies Assist with the Firm’s business plan Work with the Management Team on short-, medium- and long-term financial plans and projections Qualifications CPA with BS degree in accounting; MBA preferable. Minimum of ten years of progressively responsible experience in an international law firm environment. Knowledge of Aderant timekeeping and billing system. Strong understanding of limited liability partnership accounting and exposure to international finance operations. High level of attention to detail, sound judgment, and logical decision making with a hands-on approach Computer literacy with excellent excel skills and a solid understanding of accounting software principles Excellent communication skills, gravitas, professionalism, and interpersonal skills with demonstrated cross-boarder leadership Ability to distil complex issues into succinct and actionable narratives for the Firm’s Management Team, partners and employees Experience managing multiple functions, including finance, contracts/procurement, and business analysis Proficient at analyzing financial and operational data and preparing executive dashboards, financial reports, and projections for Management Team consumption Commitment to ensuring fiscal integrity and ability to handle highly confidential information with discretion Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment Don't miss this outstanding opportunity to assist a fabulous group of attorneys with growing their firm! This position has great potential and offers a highly competitive salary and benefits package. Great location! Please submit your resume in Word format to email@example.com. We look forward to hearing from you!
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