Property Administrator

Rockville, MD
Feb 16, 2018
Mar 16, 2018
Full Time
Top notch commercial real estate firm seeks sharp individual to function as a Property Management Services Specialist for their area properties. Position responsibilities include:
  • Maintain Certificates of Insurance file (including all current and future COI’s) for all tenants within the Region.
  • Audit Existing Tenant Certificates of Insurance against Lease Requirements to Ensure Compliance.
  • Maintain Certificates of Insurance for all vendors within the Region(s) on SharePoint and or Building Engines.
  • Review all current and future Service Contracts and Service Orders for compliance with Policies and Procedures including the necessary bidding and documentation guidelines.
  • Maintain and administer all contracts and corresponding bid package documentation within the appropriate SharePoint system folders.
  • In Instances of Non-Compliance, Revise and Request Compliant Documentation. Maintain records to show action taken to insure compliance (date and time of phone calls, e-mails, etc).
  • Provide Property Managers with 90, 60 and 30 Day Notifications of Expiring Service Contracts and Service Orders.
  • In conjunction with the Property Manager(s) communicate with insurers regarding COI requirements to maintain compliance as required for leases and or contracts.
  • Proactively manage the process to obtain and maintain Certificates of Insurance and request current Certificates in advance of expiration.
  • Serve as Point Person during Internal Audit for COI’s and Contracts.
  • Maintain a document detailing all COI and contract issues/resolution to include dates, phone calls, etc.
  • Manage and maintain information required per company policy in the Building Engines CMMS system for the region(s).
  • Run Building Engines CMMS reports for regional management team and analyze data/trends.
  • Insure regional cooperation and full compliance with Building Engines CMMS system.
  • Administer special projects.

Company offers generous benefits package including PTO, health, vision, retirement, and more! Call or email Bob Lucas, 301-998-4674, for confidential interview. I'm on LinkedIn, check me out and let's connect!



  • Bachelor’s degree, 2-4 years’ experience in the Real Estate industry, experience with contract and insurance administration and management, Excel.

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