Program Coordinator - Development, Security, and Cooperation

Washington D.C.
Feb 12, 2018
Feb 27, 2018
Full Time



The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering, and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions. The National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.


The mission of Policy and Global Affairs (PGA) is to help improve public policy, understanding, and education in matters of science, technology, and health with regard to national strategies and resources, global affairs, workforce and the economy. The division is particularly charged to identify and build synergy among the disciplines and issue areas, and to promote interaction among science, engineering, medicine and public policy. The division includes a range of standing committees and boards concerned with the vitality of the research enterprise in the US and abroad. In that connection, the units of the division focus particularly on the interaction of key institutions central to science and technology policy, on the standing of US research around the world and cooperation with Science & Engineering bodies in other countries, on the mission and organization of federal research activities, and on the sources of future manpower and funding for research.


PGA’s Development, Security, and Cooperation (DSC) unit builds on the National Academies’ long experience and special knowledge of the technical and policy challenges facing developing, transitional, and advanced industrial societies. Many of DSC’s programs address broader aspects of security, such as reducing conflicts by opening dialogues and relationships with isolated countries. They also deal with energy, food, health, water, and human resource aspects of security, stability, equity, and social progress. DSC was created to build on the National Academies’ extensive engagement in: geographical programs, especially with the former Soviet Union, Africa, the Middle East, Latin America, China, and India; programs to assist developing countries in building and using their science, engineering, and medical capacities; and programs to advise and assist the U.S. Government in its development assistance.




The Program Coordinator performs complex administrative duties for assigned program(s) or project(s) under minimal supervision. Coordinates logistical and administrative aspects of meetings. Writes, edits, and formats routine correspondence and brief project summaries. Interfaces with a wide variety of staff colleagues, U.S. and international program grantees, sponsors, and international partners. May participate in research efforts including collection, assembly, and tabulation of data.


The primary tasks for this position involve work on grant programs with developing countries in Asia, Africa, Latin America, and the Middle East. These grant programs are designed to build scientific research and higher education capacity in these countries and strengthen the ties between these countries’ scientific communities and those in the United States. This position may also assist other units within DSC and/or PGA, depending upon the needs of each team. These other units’ missions include a wide variety of functions (such as drafting reports, convening events, etc.) and a wide variety of subject matters (such as public policy for science, education, etc.).




1. In support of grant programs, assists in outreach efforts and answers applicant inquiries, based on detailed knowledge of the application guidelines. Assists in detailed eligibility checks of applications following specific instructions provided.


2. Prepares written summaries of progress reports submitted by research grant recipients so they are understandable to non-technical readers.


3. Serves as liaison to recruit experts to review research grant proposals, with guidance from senior staff. May perform basic research to identify additional suitable reviewers.


4. Coordinates logistical arrangements for meetings, application review panels, and workshops, which are held virtually, in the U.S., or abroad. Assembles and reproduces agenda books and briefing materials. Coordinates travel and lodging arrangements for event participants.


5. Compiles metrics on grant applicant pools using Access, Excel, and a proprietary proposal management platform (training will be provided on the latter).


6. Prepares payment vouchers and reviews and processes travel expense reports, in compliance with applicable policies and procedures.


7. Updates and maintains web pages to ensure that program information featured online is accurate and presented professionally.




Proficiency in Microsoft Office Suite. Strong organizational skills and attention to detail. Ability to solve problems with minimal supervisory consultation or by following procedures. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Excellent writing ability and strong verbal communication and interpersonal skills, with a proven ability to effectively interact with co-workers and stakeholders from a variety of backgrounds. Ability to be sensitive to cultural differences and adjust accordingly.

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