Executive Assistant

Location
Washington D.C.
Posted
Feb 08, 2018
Closes
Mar 01, 2018
Function
Administrative
Hours
Full Time

The executive assistant supports the Executive Publisher and two Senior Directors in APA’s Office of Publications and Databases. This is an important supporting role marked by frequent interactions with a broad range of internal and external, high-level professionals, including APA executives, governance leaders and external partners.

Candidates must be highly motivated. They need to have exceptional written and verbal communication skills, solid judgment, and use discretion in dealing with confidential information and sensitive materials. They need to be a forward-looking thinker with recognized problem-solving abilities, with a proven track record of excelling in a self-directed work environment, and demonstrate ongoing professional development through training and certifications.

The ideal candidate will be an intelligent team player – someone with a positive, innovative and professional attitude who explores the better way of doing things and takes on a “sleeves-rolled-up” and a “can-do” approach when faced with challenges.

Education and Experience:

  • Bachelor’s Degree required; relevant qualifications such as Certified Administrative Professional® (CAP®), Professional Administrative Certificate of Excellence® (PACE®), Certified Executive Administrative Professional® (CEAP®), or Microsoft Office Specialist (MOS) designation preferred.
  • 7-10+ years of progressively responsible experience as an executive assistant required, preferably with a solid track record of providing administrative support for executive offices.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Highly resourceful team-player with the ability to also be extremely effective independently.
  • Embraces relevant technology and actively improves their skills through informal and formal learning.
  • Handle sensitive business and people issues with tact and diplomacy.
  • Must enjoy the administrative challenges of working with a diverse range of people and projects.

Computer Skills Required:

  • Advanced Microsoft Office skills are required, including proven experience using Microsoft OneDrive.
  • Experience with Project Management software is a plus.

Responsibilities:

  • Work closely and effectively with the Executive Publisher and other members of the Senior Staff to keep them well-informed of upcoming commitments and responsibilities, and follow up as appropriate. Act as a barometer, having a sense for the issues taking place in the environment and keeping the team updated.
  • Successful planning and execution of meetings and events. Act as a liaison between the Executive Publisher, members of the Executive Management Team members in Governance and staff.
  • Coordinate regular reports and updates to staff.
  • Broad variety of administrative tasks, including: managing an active calendar of complex appointments; arranging detailed travel plans, itineraries, and agendas; and completing expense reports.
  • Process purchase orders, invoices, check request submissions, and vendor contracts.
  • Confidence to interrupt meetings in progress to help the executives adhere to their daily schedules.
  • Review and screen communications, and make independent decisions regarding levels of priority.
  • Competence in creating, designing, editing and assisting management with the finessing of PowerPoint presentations.
  • Review operating practices regularly and adopt improvements where appropriate.
  • Provide a bridge for smooth communication between colleagues to support planning for meetings, offsites, events and projects.
  • Partner with internal and external parties to manage logistics for meetings and other events.
  • Undertake any other duties or projects that may be reasonably required, and deal with matters arising in a timely and effective manner.

Location:

The American Psychological Association, located at 750 First St NE, Washington D.C., was named a 2014 recipient of the Washington Post Top Workplace. It is metro accessible from the Red Line.

Application Instructions:

Qualified candidates must apply online through APA’s applicant system and attach a cover letter and resume specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.

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