Project Coordinator

St. Louis, MO
Feb 02, 2018
Feb 23, 2018
Full Time

We are seeking a Project Coordinator to join the United Soybean Board team in St. Louis, MO. The Project Coordinator will deliver administrative and organizational oversight for assigned groups.

Primary Duties & Responsibilities:

  • Provide administrative staff support for board approved action teams and work groups
  • Provide administrative support to the Project Manager and Program Managers within assigned action team and work groups
  • Post RFPs, download and format proposals from USB website, coordinate staff review and distribution to action team
  • Prepare and track contracts/amendments, date extension and budget reallocation requests
  • Coordinate meetings, conference calls and fax votes within assigned action team
  • Organize and maintain information files related to program and project management
  • Communicate with subcontractors on reporting schedules and track incoming reports
  • Download monthly and quarterly reports from USB Web site
  • Prepare final evaluation forms
  • Maintain internal and website calendars with staff travel and meeting dates
  • Maintain event calendar for assigned Action Team
  • Communicate with QSSBs on shared projects
  • Maintain internal database of project information including budgets, start/end dates, and contractor contact information
  • Post meeting materials to Diligent Board books and maintain updated project descriptions and financial reports on Diligent
  • Coordinate staff travel including booking flights, registrations, hotels, and rental cars
  • Draft general correspondence, coordinate materials and presentations for meetings and conference calls, take management notes for action team meetings and conference calls, and respond to general information requests
  • Lead responsibility for answering general phone line, directing callers to the appropriate person, organizing internal meetings, coordinating incoming and outgoing mail and greeting visitors at the front desk
  • Back up for administrative activities for other program areas as needed

Knowledge, Skills & Abilities:

  • PC experience with Windows operating system and Microsoft Office (Access, Word, Outlook, PowerPoint, Excel)
  • Occasional out-of-town travel required (on average 2-3 times per year)

Education & Work Experience Required:

  • High school graduate with basic accounting understanding
  • 3-5 years' administrative experience
  • Experience working in a nonprofit or association is preferred
  • Experience with coordination and management of meeting and travel schedules

Where do you fit?

Whether you are just beginning your career or are a mid- or senior-level professional, working at SmithBucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, our unique environment provides exposure to and engagement with accomplished and influential industry leaders who serve on their respective association's board of directors or committees.

Our people make a meaningful difference in a wide range of diverse industries and professions, helping our client organizations achieve their missions and generate more opportunities for their stakeholders. For the trade and professional associations they serve, our people advocate for businesses and industries, help create and protect jobs, and increase product and workplace safety. Through the healthcare and scientific associations and societies they support, our people help enhance patient outcomes and advance professions and new discoveries that save and improve lives. And in their work with technology user communities and associations, our people help increase the reach and impact of high-tech solutions that are changing the ways people, businesses and future generations operate, interact and achieve new successes.

In addition, as a 100 percent employee-owned company, SmithBucklin offers all of our people - regardless of position or compensation - an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company.

United Soybean Board (USB) is a board of 70 farmer-directors, nominated by their state, to oversee the investments of the soy checkoff. The checkoff is a fund that U.S. soybean farmers collectively invest a portion of their product revenue into in order to fund soybean research and promotion efforts.

About SmithBucklin

SmithBucklin is the association management and services company more organizations turn to than any other. Our mission is to achieve the missions of the client organizations we serve and provide uncompromised stewardship for their long-term prosperity. SmithBucklin offers full-service management and outsourced services to trade associations, professional societies, technology user communities, industry consortia, charitable organizations, corporations and government institutes. Founded in 1949, SmithBucklin has offices in Chicago, Washington D.C., Old Lyme, Conn., St. Louis, Bethesda, Md., and San Ramon, Calif., and delivers seamless association and event management services worldwide. The company is 100 percent employee-owned. For more information, please visit or call 1-800-539-9740.

Equal Employment Opportunity

At SmithBucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.