Faculty Assistant - Georgetown University Law Center 

6 days left

Location
Washington D.C.
Posted
Feb 02, 2018
Closes
Mar 03, 2018
Function
Management
Industry
Education, Law
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Administrative Assistant II - Georgetown University Law Center 

Tradition. Innovation. A superb faculty, hundreds of course offerings — and all of this just steps away from the Capitol and Supreme Court. Georgetown Law is an exceptional institution in an enviable location. Students come here from all over the world to study international or tax law, environmental or health care law (just a few of our specialties). They come here for our top-ranked clinics. Most of all, they come because this is the place where theory and practice meet. At Georgetown, students learn the law in the place where laws are made.

The Administrative Assistant provides administrative support services to, on average, ten (10) full-time law faculty members. S/he works directly with assigned faculty providing Microsoft Office and Google-related application work, answering telephones, maintaining calendars, photocopying, and maintaining Canvas, Courseware, and TWEN sites. Reporting to the Director, the Administrative Assistant has additional responsibilities that include but are not limited to:

Administrative Support

  • Creates class rosters, photo seating charts, and PowerPoint presentations.
  • Oversees room requests and coordinates with A/V and IST for needed services.
  • Provides travel and calendar support by managing calendar requests for faculty, managing student office hours schedules for assigned faculty, and assisting with travel arrangements for external conferences.
  • Submits reimbursement requests for university-related travel, working with Financial Affairs to ensure timely processing.

Liaison / Reception

  • Acts as a liaison between assigned faculty and students, other faculty, external professionals and collaborators, RAs, and GULC departments.
  • Acts as a liaison between faculty and other support functions of Faculty Support, including photocopy, mailroom, and supply services.
  • Provides directional and informational services to visitors, students, and the Law Center community at large.
  • Communicates with guest speakers for classes and seminars; files guest parking pass requests and guests reimbursements.
  • Answers phone calls and transfers to individual faculty members, taking messages to pass along as requested.

Printer & Copier Maintenance

  • Maintains the shared printers located near workstations, including replacing toner cartridges and maintaining paper supply as needed.
  • Troubleshoots printer and copier problems and calls for service as necessary.
  • Assists with printing issues on faculty members' office printers and computers when required for class preparation.
  • Escalates service issues to appropriate Xerox, Faculty Support, and IST staff and follows up to ensure resolution.

Special Projects

  • Completes special projects as requested by assigned faculty, paying close attention to detail, quality of work, and project timelines.
  • Works with library staff to process requests for reference materials; ensures timely delivery and return and triages library requests regarding overdue books and scholarship updates.
  • Meets with appropriate individuals to discuss project details and progress.
  • Performs basic Westlaw/Lexis and other on-line database research as needed.
  • Assists with the editing of faculty writing and research, based upon an assistant's availability, individual interest, and area of expertise when necessary.

Requirements 

  • High School diploma or equivalent; Bachelor's degree strongly preferred 
  • Prior experience in administrative support and customer service roles
  • Experience with the practical application of routine office practices and techniques
  • Strong communication skills
  • Past experience with Microsoft Office, G Suite (Google), and Adobe
  • Ability to gain proficiency with other campus-wide technologies, as needed

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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