Student Trainee (Administrative and Office Support)

Employer
USAJobs
Location
Washington D.C.
Posted
Feb 26, 2018
Closes
Feb 26, 2018
Function
Administrative
Hours
Full Time
TRAVEL REQUIRED:

Occasional travel - Occasional travel may be required.


RELOCATION AUTHORIZED:
Relocation expenses reimbursed No


KEY REQUIREMENTS:
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  • You must be a U.S. citizen to apply for this position
  • You must successfully pass a background investigation
  • Selective Service registration required for male applicants unless exempt
  • Must provide proof of enrollment/acceptance in a qualifying institution
  • Must have and maintain cumulative GPA requirement
  • Must sign a Pathways Agreement and provide official transcripts
  • Please ensure you meet the qualification requirements described below.

    EXPERIENCE REQUIREMENTS
    GS 2: applicants must have at least three (3) months of general experience which demonstrates the ability to use automated systems and software for entering, extracting and sorting data, and maintaining electronic files. Examples may include editing and proofreading documents in Microsoft Word, Excel or similar software applications; verifying and editing data; and performing routine office procedures such as answering phone calls, greeting visitors, or basic file maintenance.

    GS 3: Applicants must have at least six (6) months of general experience which demonstrates the ability to use automated systems and software to enter, update, and sort data and text files. Examples may include editing and proofreading documents in Microsoft Word, Excel or similar software applications; updating manuals on office policies; and performing routine office procedures such as scheduling appointments, organizing files, or greeting visitors.

    GS 4: Applicants must have at least one (1) year of general experience which demonstrates the ability to use automated systems and software to create, edit, and maintain electronic data and text files. Examples may include creating documents in Microsoft Word, Excel or similar software applications; verifying and editing data; and performing office procedures such as tracking expenses and drafting letters and meeting notes.

    GS 5: Applicants must have at least one (1) year of specialized experience at or equivalent to the GS-4 grade level in the Federal service which demonstrates research and analytical skills as well as the ability to develop spreadsheets, charts, and graphs. Examples may include providing assistance with projects that involve collecting and recording data, using software programs to track data, or assisting with reports.

    EDUCATION REQUIREMENT
    • GS-2: Completion of a high school diploma or equivalent
    • GS-3: Completion of one (1) full academic year of post high-school education
    • GS-4: Completion of two (2) full academic years of post-high school education
    • GS-5: Completion of four (4) academic years of post-high school education
    NOTE: One (1) year of education is defined as 30 semester hours or 45 quarter hours.
    OR

    COMBINATION OF EDUCATION AND EXPERIENCE

    Equivalent combinations of education and experience may be combined to meet the total qualification requirements. Only education in excess of the amount required for the next lower grade level may be used.





    The qualification requirements listed above must be met by the closing date of this announcement.

    You must meet both the Pathways Program Requirements and the Experience and/or Education Requirement.

    PATHWAYS PROGRAM REQUIREMENTS
    • You must be enrolled in a qualifying educational institution pursuing a degree, diploma or certificate;
    • You must have (and maintain) good academic standing, as defined by your school, generally at least a 2.0 cumulative Grade Point Average (GPA) for undergraduate programs (without rounding). You must provide proof of your school's academic requirement with your application if the requirement is less than 2.0.
    • Advanced degree students and above must have (and maintain) a cumulative GPA of 3.0 (or equivalent) based on your school's academic requirements. You must provide proof of your school's academic requirement with your application if the requirement is less than 3.0.
    • You must remain enrolled at least half-time in order to continue to be eligible for the Pathways Internship Program.

    • To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for Public Trust as a condition of placement into this position. This may include a credit check after initial job qualifications are determined (Mythbuster), a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.
    • It is the policy of the government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about your employment experience will be used only to determine your qualifications and to assess your relative level of knowledge, skills, and abilities. Although your personal conduct may be relevant in the employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of your own will generally not itself be the basis of an unfavorable suitability or fitness determination.
    • DHS uses E-verify, an internet based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
    • This announcement may be used to fill one or more vacancies.

    PROGRAM COMPLETION AND CONVERSION:

    The Agency has the option to convert an intern to a permanent position (or, in some limited circumstances, to a term position lasting 1-4 years) if the requirements of the program are met. This is not automatic. It is at the discretion of the employing office. Interns may be converted to the GS level qualified for at the time of conversion. To be eligible for conversion, an intern must:
    • Be a U.S. Citizen
    • Complete at least 640 hours of work experience acquired through the Internship Program.
    • Complete their degree or certificate requirements.
    • Meet the Office of Personnel Management's qualification standards for the position to which the intern will be converted.
    • Meet agency-specific requirements as specific in the Participant's Agreement, and
    • Perform their job successfully as documented through performance evaluations and/or completion of an Individual Development Plan (IDP).
    • A relocation incentive is not authorized.
    • The salary range listed is for the locality pay area of Washington, D.C. and may differ based on the duty location.
    Agencies may waive up to 320 of the required 640 hours of work for Interns who demonstrate high potential as evidenced by outstanding academic achievement and exceptional job performance.

    Relocation expenses are not authorized for this position.

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    You will be evaluated for this job based on how well you meet the qualifications above.

    Individuals will be evaluated against OPM qualification standard for the position being filled.

    Each applicant will receive a determination of eligible or ineligible.

    Qualified applicants eligible for veteran's preference will be referred and considered ahead of non-veterans.

    Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. This position is not considered scientific/professional. Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans' preference.

    More information on entitlement is available at: http://www.fedshirevets.gov/job/vetpref/index.aspx.

    We will review your application to ensure you meet the job requirements and assess your ability to perform this job. Before a selection certificate can be issued to the selecting official, the resume and supporting documents are reviewed by an HR Specialist to ensure that minimum qualification requirements are met.


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