Program Coordinator, Center for Public University Transformation
The Program Coordinator will provide programmatic and administrative support for the APLU Center for Public University Transformation and its staff. The ideal candidate will be proficient in a broad array of tasks, including: planning and facilitating events; communicating with on-campus stakeholders; writing and editing reports; and managing contracts with vendors and consultants. The Program Coordinator will report directly to APLU’s Chief Academic Officer and Executive Director of the Center. As an integral part of the Center’s team, however, the Program Coordinator will routinely collaborate with other APLU offices and staff and will contribute to overall association goals.
DUTIES AND RESPONSIBILITIES
The position’s primary duties and responsibilities include, but are not limited to, the following:
- Prepare reports, learning briefs, and other substantive documents on topics related to student success in postsecondary education. Conduct basic research as needed.
- Communicate regularly with key stakeholders by email and phone, and maintain accurate and up-to-date knowledge of Center activities.
- Regularly update project plans and contact lists.
- Assist Public Affairs with content development for social media, the newsletter, and APLU’s website.
- Assist with grant management and budgeting processes, in close collaboration with the Grants Manager and CFO.
- Draft project updates and formal written reports to funders.
- Procure meeting venues, catering, supplies, and hotel room blocks.
- Promote events and recruit participants.
- Develop agendas and materials.
- Deliver presentations, as needed.
- Arrange travel for Center staff. Process expense reimbursements for non-staff participants traveling to Center meetings and conferences.
- Administer meeting and conference evaluations and synthesize results.
- Facilitate webinars and other virtual meetings.
- Manage the Executive Director’s calendar and schedule meetings among APLU staff and non-staff collaborators.
- Take clear and detailed minutes during meetings and conference calls. Synthesize key decisions and distribute summaries and next steps to participants.
- Prepare vendor and consultant contracts. Process expense reports and payment of office invoices.
- Serve as an initial point of contact for inquiries to the Center and relay questions or requests to appropriate staff.
The qualified candidate will have experience managing projects, planning events, and communicating professionally with senior leaders. Qualified candidates must have excellent written and oral communication skills and strong time management skills. The candidate must also be able to work independently, exercise discretion and sound judgment, and complete tasks in a timely manner. Strong candidates will be energetic, dependable self-starters, team-players, and quick learners. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
- Excellent interpersonal, written and verbal communications skills.
- Experience planning and coordinating events.
- Demonstrated ability to work both as part of a team and independently without close supervision.
- Highly organized, with strong attention to detail.
- Professional demeanor and respect for confidentiality in all business matters.
- 3-5 years of professional work experience.
- Bachelor’s degree.
- Work experience at a college/university, a higher education-related organization, or a non-profit association.
- Experience using an association management system, preferably Dynamics 365.
APLU is a research, policy, and advocacy organization dedicated to strengthening and advancing the work of public universities in the U.S., Canada, and Mexico. With a membership of 237 public research universities, land-grant institutions, state university systems, and affiliated organizations, APLU's agenda is built on the three pillars of increasing degree completion and academic success, advancing scientific research, and expanding engagement. Annually, member campuses enroll 4.9 million undergraduates and 1.3 million graduate students, award 1.2 million degrees, employ 1.2 million faculty and staff, and conduct $43.9 billion in university-based research.
Please send a brief cover letter, resume, and writing sample to APLU’s Human Resources Department at firstname.lastname@example.org with the subject line: “Program Coordinator – Center for University Transformation.” Please submit a writing sample (5 pages maximum) where you are the sole author or, if there are multiple authors, clearly indicate which portion was written by you.
The position is full-time with a starting salary of $50,000-60,000 annually. APLU provides a generous benefits package. For more information on APLU, please visit http://www.aplu.org.
APLU is an Equal Employment Opportunity Employer.