Junior Accountant

Washington D.C.
Jan 16, 2018
Feb 20, 2018
Full Time

Description of Duties & Responsibilities:

Accounts Payable:

  • Create, verify all the supporting documentation, recalculate, and process expense authorizations.
  • Generate checks through Microsoft Dynamics SL for vendor invoices, and reimbursements.  Prepare and process associated journal entries.
  • Prepare and process journal entries to allocate cash to applicable programs.
  • Request a W-9 form from new vendors; maintain and update the W-9 form files.
  • Assign vendor ID numbers and maintain vendor files; update vendor files every new fiscal year.
  • Answer program questions concerning expense authorizations and research vendor inquiries.
  • Coordinate with staff to ensure accounts payable is processed on a weekly basis and ensure that any changes in processing dates are communicated to all staff in a timely manner.
  • Close Microsoft Dynamics SL accounts payable module for period and year- end.

Accounts Receivable

  • Process & prepare invoices for USIP, ASA, CPSI, & other programs as necessary
  • Prepare all Journal Entries related to A/R
  • Reconcile A/R on a periodic basis,  resolve discrepancies, & initiate collections on past due accounts
  • Maintain, audit, & update all A/R files to ensure accuracy
  • Assist senior staff in updating the Accounting Procedures Manual as needed, evaluate the Invoicing and Collection procedures and make recommendations for quality control & efficiency improvement
  • Audit preparation & schedules


Cash Receipts

  • Maintain Cash receipts log
  • Verify that Cash Receipts Log, check totals, deposit slip, & Cash Receipt Transmittal form agree
  • Match deposit slip with Cash Receipts Transmittal form
  • Maintain Cash Receipts Transmittal ledger


Other Accounting Responsibilities

  • Monthly Bank Reconciliation
  • Perform annual, physical  inventory for Central Administration, CRFP & R4S programs
  • Backup duties for other Accounting functions as needed.
  • Maintain master files for general ledger, journal entries, cash receipts, vouchers, and check processing

Cross-Registration Program

  • Receive preliminary enrollment reports from participating universities, report insufficient data, reconcile reports, and accurately enter students’ information
  • Generate and distribute reports and communicate with members to resolve discrepancies
  • Prepare and distribute semester invoices and final billing reports
  • Maintaining all records, minutes, and archives related to the program
  • Schedule and facilitate quarterly Registrars’ Committee meetings
  • Report cross-registration schedule and progress at the quarterly meetings
  • Interface with institutions responding to inquiries or requests for any current or historical information. Assist with special projects including upgrades to cross-registration database and any other IT-related projects
  • Prepare and publish the annual Academic Calendar & update throughout the semester as needed


Other Duties As Assigned